HR-Intern

American Realty Advisors • Los Angeles, CA

11d • Onsite

About The Position

American Realty Advisors, LLC (ARA) is seeking a Contract-Term HR Intern to provide administrative and coordination support for the recruiting and new hire onboarding process. This role focuses on candidate logistics, interview coordination, pre-employment processing, and new-hire readiness. The ideal candidate is organized, professional, detail-oriented, and comfortable handling confidential information. This position supports the HR team and hiring managers by ensuring a smooth candidate experience and an efficient onboarding process from job posting through first-day setup. The role is based in ARA’s downtown Los Angeles office, requiring the candidate to be a resident of Southern California and commute to the office.

Requirements

• Currently pursuing or recently completed a bachelor's degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
• Demonstrated interest in learning employment law, hiring processes (recruiting / talent acquisition), and HR operations best practices.
• Strong organization, attention to detail, and follow-through.
• Able to manage multiple priorities and work effectively in a fast-paced office environment.
• Discreet and professional when handling sensitive and confidential information.
• Collaborative, with a strong customer-service mindset.
• Clear written and verbal communication skills.
• Proficient with Microsoft Office and standard business systems.

Nice To Haves

• Prior internship, campus leadership, administrative, customer service, or office experience preferred.

Responsibilities

• Assist with posting jobs on internal and external recruiting platforms and monitor openings for accuracy and completeness.
• Help review incoming applications against minimum qualifications and route candidates to the appropriate HR team member or hiring manager.
• Coordinate interview scheduling, including calendars, confirmations, candidate communications, and meeting logistics.
• Prepare interview packets, candidate summaries, and other recruiting materials as needed.
• Support candidate communications throughout the recruiting process to ensure timely follow-up and a positive candidate experience.
• Assist with sourcing candidates through job boards, LinkedIn, employee referrals, and other approved channels.
• Help maintain recruiting records in the applicant tracking system and update templates, statuses, and candidate notes for accuracy.
• Support reference checks, background check initiation, and related pre-employment steps in coordination with HR.
• Prepare and send onboarding communications to new hires, including welcome emails, new-hire instructions, and required pre-start information.
• Assist with collecting and tracking onboarding paperwork and ensure forms are completed on time.
• Coordinate new-hire orientation schedules, first-day logistics, and meetings with key team members.
• Help assemble new-hire packets and onboarding materials and ensure documents, policies, and forms are current.
• Track onboarding milestones, including offer acceptance, background check completion, document collection, and start-date readiness.
• Partner with HR and internal departments to help ensure workstations, system access, badges, and other new-hire needs are requested before start dates.
• Maintain organized digital and physical employee files in accordance with company procedures and confidentiality expectations.
• Help audit candidate and new-hire records for completeness and accuracy.

What This Job Offers

• Job Type: Full-time
• Career Level: Intern