HR Generalist

Scout Clinical•Dallas, TX

11d•Onsite

About The Position

Scout is seeking an eager and skilled HR Generalist to support day-to-day HR functions across a global and multi-state workforce. Based in the North Dallas office, the role covers employee records, onboarding, HR documentation, compliance processes, employee questions, leaves of absence, ADA accommodations, workers’ compensation, recruiting support, and backup payroll processing and review. The HR Generalist also supports employee engagement and retention, annual HR processes, reporting, and process improvements, and completes required training within a reasonable or provided timeframe. The role administers leave, accommodation, and workers’ compensation processes in accordance with applicable federal and state requirements, maintains related confidential records, and partners with payroll and other stakeholders to support accurate pay and benefits administration. It also supports recruiting in partnership with the Talent Acquisition team and hiring managers, helping maintain an inclusive and positive candidate experience. Scout was established in 1996 and rebranded in 2024. It provides meeting planning services for life sciences organizations through Scout Meetings and clinical trial patient reimbursement and travel services through Scout Clinical. Scout describes itself as a rapidly growing team and offers a competitive compensation and benefits package that includes contributions to an HSA and 401(k).

Requirements

Bachelor’s degree or equivalent experience.
At least 4 years of relevant Human Resources experience.
At least 2 years of experience processing or reviewing payroll.
At least 2 years of experience supporting recruiting activities, including use of an applicant tracking system.
At least 2 years of experience administering FMLA and state leaves, ADA accommodations, and workers’ compensation claims in a multi-state environment.
At least 2 years of experience with HRIS or HCM systems.
Working knowledge of recruiting best practices, multi-state employment laws, and HR compliance.
Experience supporting onboarding, HR operations, or employee engagement initiatives.
Strong analytical skills and a basic understanding of accounting principles.
Ability to handle highly confidential information with care and discretion.
Organized, detail-oriented, sensitive to deadlines, and flexible when priorities change.
Ability to evaluate candidate qualifications, exercise sound judgment, and communicate recommendations clearly.
Professional, approachable, and collaborative approach to working with colleagues, candidates, and hiring managers.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office and collaboration tools, including Outlook, Excel, Word, and Microsoft Teams.

Nice To Haves

HR certification such as PHR or SHRM-CP.
Experience with ADP Workforce Now.
Experience supporting process improvements or HR technology implementations in a growing or changing organization.

Responsibilities

Support onboarding processes and meetings, educate new hires on company values, policies, and procedures, and maintain onboarding materials and documentation.
Support employee engagement and retention initiatives, including during employees’ first 90 days.
Maintain physical and digital employee files, including employee and benefits documents.
Process and track checklists for new hires, salary and status changes, and terminations.
Perform and track remote I-9 and E-Verify processes, TrustID for the UK and Ireland, and visa renewals as needed.
Generate internal documents such as offer letters, salary and title change documents, and termination letters.
Support annual processes, including open enrollment and performance and salary reviews.
Create specialized reports using ADP Workforce Now.
Reconcile and process monthly invoices.
Suggest process improvements and opportunities for automation.
Administer FMLA and state leaves across multiple states, including determining eligibility, issuing notices, tracking medical certifications and recertifications, and monitoring leave usage and return-to-work dates.
Coordinate leave with short-term disability, state paid leave programs, PTO, and benefits, partnering with payroll on accurate pay and deductions during leave.
Manage the ADA accommodation process, including receiving requests, gathering medical documentation, facilitating the interactive process, and documenting decisions.
Coordinate workers’ compensation claims, including reporting injuries to the carrier, communicating with adjusters, tracking claims, and supporting return-to-work and light-duty arrangements.
Maintain confidential leave, medical, and claim records separately from personnel files in accordance with federal and state requirements.
Answer employee and manager questions about leave, accommodations, and workers’ compensation, escalating complex matters to the Director, Human Resources.
Monitor changes in multi-state leave and employment laws and recommend policy and procedure updates.
Support recruiting with the Talent Acquisition Lead, including posting jobs in the ATS and providing coverage during high requisition volume or team absences.
Review applications against hiring criteria, conduct phone screens, and advance qualified candidates to hiring managers.
Partner with hiring managers on position requirements, interview scheduling, and hiring timelines.
Coordinate pre-employment requirements, including background and reference checks, and escalate issues when appropriate.
Maintain accurate candidate records, recruiting communications, and related ATS documentation.
Assist with maintaining and updating job descriptions.
Promote a consistent, inclusive, and positive candidate experience.
Back up timely and accurate processing of semi-monthly and special payrolls as needed, ensuring continuity during absences, peak periods, and deadlines.
Review payrolls for accuracy and inclusion of timesheets, compensation and deduction changes, bonuses, and commissions.
Support coordination with EOR vendors for international payroll as needed.
Back up employee support for payroll and the PTO system.
Complete required initial and ongoing training within a reasonable or provided timeframe.