HR Generalist

VANGUARD TRUCK CENTERS LLC•Harrisonburg, VA

50d•Onsite

About The Position

Vanguard Truck Centers is seeking a driven, team-oriented HR Generalist with a great attitude and a desire for success. This role is crucial for supporting employees and management in a growing and profitable company. The HR Generalist will be responsible for a wide range of HR functions including employee relations, recruiting, onboarding, compliance, safety, payroll support, training, engagement, and performance management. This position requires strong organizational skills, attention to detail, and proficiency in computer systems, particularly Excel and Outlook. The company values integrity, ingenuity, people development, and excellence.

Requirements

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
High school diploma or general education degree (Required)
At least 5 years of related experience (required)
Strong computer skills required, including proficiency in Excel and Outlook
Must be detail-oriented and have great organizational skills
Valid driver’s license

Responsibilities

Serve as the front-line manager for employees regarding benefit enrollment, questions, and guidance.
Encourage employees to attend webinars provided by benefit providers.
Manage benefit premium agreements for employees on Leave of Absence (LOA) and collect arrears.
Complete and submit FMLA/STD/LTD paperwork to the appropriate agency.
Assist employees with Qualifying Life Events.
Complete and submit Unemployment Claims, providing necessary backup documentation and participating in phone hearings.
Act as a liaison between Managers and the Recruiting Director for open positions.
Create Offer Letters for new employees and route them for signatures.
Initiate Background and Drug Screens for new candidates.
Conduct orientation for all new employees, including benefit packets, payroll calendars, and system login information.
Ensure Paycom Checklists are completed for all new employees.
Conduct 30-day New Hire check-ins to ensure an effective onboarding process.
Maintain up-to-date information on work-related issues such as ADA, FMLA, OSHA, and FLSA.
Ensure all posters and applications are compliant with state and federal law.
Routinely perform Compliance Audits as directed by Corporate.
Ensure employee policies and procedures are being adhered to.
Ensure accident reports are completed and submitted in a timely manner.
Ensure OSHA logs are posted and submitted as necessary, and State Workers’ Compensation Official Notices are posted annually.
Work closely with Safety Leads to ensure timely compliance of duties.
Attend all Safety meetings and forward meeting notes to Corporate HR monthly.
Ensure standard payroll processes are set up for each location in the region and streamline where possible.
Communicate the importance of timely and accurate timesheets, hours, and termination notices to managers.
Work closely with the Payroll Manager to keep payroll records up-to-date.
Maintain updated records on advances, sick/personal/vacation time earned and used.
Ensure payroll employee deductions are accurate and necessary changes are made promptly.
Add, terminate, and inactivate employees in the payroll system for leaves of absence.
Execute merit increase processes locally.
Collaborate with Corporate to identify training opportunities and follow up on training initiative results.
Track Top 3 Focus Areas from the Job Satisfaction Survey and summarize to Department Leaders.
Assist in planning and conducting Town Halls, Department Manager Meetings, or employee appreciation luncheons.
Meet regularly with Executive Management to provide proactive support to business operations.
Help managers with their development learning plans.
Participate in high priority performance reviews as needed.
Track completion of performance reviews and note underperformance.
Archive all performance reviews and ensure sufficient documentation for involuntary terminations.
Develop Action Plans with GMs to address Top 3 Survey focus areas for the region and share results with Corporate HR.
Assist with all local HR complaints/problems, keeping Corporate HR informed of potential exposure.
Organize and maintain regional personnel files.
Assist with title work as needed.
File W/C claims & general insurance claims and report progress to Corporate HR.
Track and order office supplies.
Process Employment Verifications.
Notarize documents such as MCO’s, titles, Power of Attorneys, etc.
Serve as the point of contact for Cleaning/Janitorial staff.
Organize and prepare offices for Leadership meetings, Training, and Conferences.
Provide Customer Service/Phone Attendant support as needed.
Support Managers as needed.
Assist with projects as needed.
Serve as a liaison for Accounting Shared Services, providing local support.
Train/assist Accounting employees with job duties such as Flooring payoffs, post funding notices, bill deals, schedule clean up, bank reconciliations, FET, AR issues, etc.