HR Generalist
About The Position
The Department of Cultural Affairs seeks an experienced, talented, and highly motivated HR Generalist to manage confidential, sensitive, and time-critical human resources and administrative functions. The role supports the effective administration of agency HR programs, policies, and procedures and works collaboratively with employees, managers, agency leadership, other City agencies, and external stakeholders. The position assists with recruitment, onboarding, classification reviews, leave and benefits administration, employee training and professional development, personnel and payroll transactions, employee performance evaluations, civil service hiring pools, HR reporting, employee communications, and special projects. It also responds to employee questions and maintains the agency HR portal. Eligibility is limited to individuals currently serving as a permanent Principal Administrative Associate. Appointments are subject to OMB approval. A cover letter and resume are required.
Requirements
- Must currently serve as a permanent Principal Administrative Associate.
- The civil service qualification requires one of the specified combinations of education and progressively responsible clerical or administrative experience, including at least one year of administrative or supervisory experience as described in the posting.
- Ability to manage and prioritize multiple assignments and competing deadlines while demonstrating patience, sound judgment, discretion, and confidentiality.
- Strong attention to detail and ability to adapt to changing priorities.
- Ability to work independently with minimal supervision and contribute effectively to a collaborative team.
- Excellent written and verbal communication, interpersonal, and customer service skills.
- Ability to establish and maintain effective working relationships with employees, managers, and internal and external stakeholders.
- Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
Nice To Haves
- Working knowledge of NYC Personnel Rules and Regulations and citywide policies and procedures.
- Working knowledge of City human resources and personnel systems, including NYCAPS, PMS, CHRMS, PRISE, and CityTime.
Responsibilities
- Assist with assigned HR functions, including recruitment, onboarding, classification reviews, leave and benefits administration, and employee training and professional development.
- Process and implement personnel and payroll transactions for new hires, rehires, interagency transfers, and current employees in accordance with citywide requirements and applicable policies and procedures, using City HRIS systems.
- Manage recruitment activities, including posting vacancies, monitoring applicant activity, and facilitating selected candidates’ onboarding.
- Assist with pre-employment screening interviews, reference checks, and background investigations.
- Conduct new employee orientations and work with hiring managers to support a smooth onboarding process.
- Coordinate the annual employee performance evaluation program, track completion, maintain records, and follow up with supervisors and managers.
- Administer civil service hiring pools, monitor list actions and appointments, and ensure personnel actions are completed accurately and on time.
- Maintain and update HR reports, recruitment trackers, and other systems for tracking staffing, recruitment, retention, and personnel activities.
- Prepare correspondence, reports, spreadsheets, and other HR documentation, and assist with confidential and time-sensitive projects and assignments.
- Monitor and maintain the HR portal, keeping employee-facing policies, forms, procedures, and resources accurate, current, and accessible.
- Collaborate with other City agencies on HR, personnel, recruitment, and administrative matters.
- Respond to employee inquiries about HR policies, procedures, benefits, leave, payroll, recruitment, and other personnel matters, providing assistance or referring issues as appropriate.
- Perform other duties as assigned to support the Human Resources and Administration Department.
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What This Job Offers
Job Type
Full-time
