HR Generalist

Fireworks•San Mateo, CA

47d•$120,000 - $140,000

About The Position

Fireworks is seeking a hands-on HR Generalist to join their People team. This role is responsible for ensuring the smooth operation of day-to-day people operations in a fast-growing company. The HR Generalist will collaborate with the broader HR team, including HRBP, People Ops, Recruiting, and Immigration, to manage various aspects of HR, such as onboarding, system accuracy, and employee support. This position offers the opportunity for an individual early in their HR career to gain broad experience and ownership in areas like HRIS, onboarding, contractor operations, immigration support, internal documentation, and employee recognition. The ideal candidate is highly organized, adaptable to shifting priorities, and proactive in problem-solving.

Requirements

Degree in Human Resources or a related field.
2-3 years of experience in an HR Generalist or HR Specialist role.
Highly organized with a proven ability to manage multiple workstreams and details.
Resourceful and self-directed, capable of finding solutions independently.
Ability to pivot and re-prioritize quickly as circumstances change.
Strong written and verbal communication skills.
Sound judgment regarding direct handling of issues versus escalation.
Discretion and good judgment in handling confidential employee information.

Nice To Haves

Experience supporting immigration cases (H-1B, TN, O-1, green card processing, or similar).
Experience in a startup or other high-growth, fast-paced environment.
Hands-on experience with an HRIS such as Rippling.
Enthusiastic, positive, and brings great energy.

Responsibilities

Own day-to-day updates in our HRIS, including changes to start dates, titles, job details, and reporting lines.
Conduct regular internal data audits to ensure accuracy in employee records and prevent downstream issues with payroll, benefits, or reporting.
Collaborate with People Ops, Finance, and IT to maintain data consistency across all systems.
Coordinate end-to-end onboarding logistics for new hires, ensuring a seamless experience.
Monitor background check status and follow up on any pending or flagged items.
Complete I-9 verifications and ensure timely, compliant completion.
Coordinate with IT for laptop provisioning, account setup, and employee information changes.
Manage seat assignments and workspace readiness in partnership with the Workplace team.
Order and prepare new hire swag and welcome materials.
Assist in facilitating weekly new hire onboarding sessions, including material preparation, logistics, presentation, and feedback gathering.
Serve as a primary point of contact for new hires, addressing pre-start and first-week questions.
Manage the contractor lifecycle from onboarding (agreements, signatures, background checks) to offboarding (access and equipment return).
Track contractor timelines, including start and end dates, expiration flags, and conversions, in coordination with managers and Finance.
Maintain accurate contractor records and status.
Support immigration case processing by gathering documents, tracking case status, and ensuring timelines are met.
Address basic immigration questions from employees, candidates, and the recruiting team, escalating complex issues as needed.
Maintain accurate immigration records and track key deadlines and expirations.
Maintain the internal HR wiki, ensuring content is current, accurate, and easy to navigate.
Document new and revised HR processes to serve as a reliable source of truth.
Support the administration of the employee recognition program, including managing prizes, swag, and fulfillment.
Promote program visibility and ensure consistent execution.