HR Generalist

NIH-NCBI•Bethesda, MD

18d

About The Position

Black Canyon Consulting (BCC) is seeking a detail-oriented, proactive Human Resources Generalist to support the day-to-day operations of its Human Resources department. Reporting directly to the Director of Human Resources, this role helps ensure HR processes are completed accurately, efficiently, and on time. The position requires someone who can manage multiple priorities, take ownership of administrative tasks, anticipate needs, follow up on outstanding items, and communicate effectively with employees and managers. It provides exposure to recruiting, onboarding, employee records, benefits administration, compliance, and HR systems. The HR Generalist maintains personnel files and employee records; processes status changes and other HR transactions; manages routine employee inquiries and HR correspondence; tracks outstanding paperwork and approvals; and supports performance management documentation. The role also coordinates recruiting and onboarding, assists with offboarding, maintains employee and contractor information in HR systems, supports benefits administration and compliance tracking, and contributes to HR reporting, audits, systems, and departmental initiatives. Sensitive matters and potential compliance or policy concerns are escalated to the Director of Human Resources.

Requirements

1–3 years of experience in Human Resources, recruiting coordination, HR administration, or a related field; an equivalent combination of education and experience will be considered.
Strong organizational skills and excellent attention to detail, with the ability to manage multiple tasks and deadlines.
Ability to take initiative, work independently, and follow through on assignments with minimal supervision.
Excellent written and verbal communication skills, including professional communication with employees, candidates, and management.
Proficiency with Microsoft Office applications and comfort learning new HR technology platforms.
Ability to exercise discretion, sound judgment, and confidentiality when handling sensitive information.
Strong problem-solving skills and willingness to research questions, identify solutions, and escalate matters when appropriate.
Service-oriented approach and ability to work collaboratively across departments.

Nice To Haves

Experience working with HRIS, payroll, or applicant tracking systems, particularly Paylocity and Greenhouse.
Experience supporting recruiting, onboarding, benefits administration, and employee recordkeeping.
Familiarity with federal and state employment regulations and common HR compliance requirements.
Prior experience with a federal government contractor or professional services organization.
PHR or SHRM-CP certification.

Responsibilities

Maintain accurate and organized personnel files, employee records, and HR documentation in accordance with applicable requirements and company policies.
Process employee status changes, personnel actions, and other HR transactions, obtaining appropriate documentation and approvals.
Monitor and manage the HR email inbox, respond to routine employee inquiries, and escalate matters as needed.
Track outstanding employee paperwork, approvals, acknowledgments, and other HR requests, following up to ensure timely completion.
Prepare and distribute HR correspondence, including offer letters, employment verification letters, and other employee documentation.
Assist employees with routine questions about company policies, benefits, payroll, and HR procedures.
Support the administration and documentation of employee performance management processes.
Coordinate recruiting activities, including applicant tracking, interview scheduling, candidate communications, and follow-up.
Maintain candidate records and recruiting workflows in the applicant tracking system.
Assist with offer letters and coordination of pre-employment requirements.
Coordinate new-hire onboarding, including start dates, employment paperwork, background checks, benefits information, and system access requests.
Track onboarding requirements and follow up with new hires, hiring managers, and internal stakeholders.
Assist with employee offboarding, including separation documentation, exit procedures, and equipment-return coordination.
Maintain employee and independent contractor information in HR systems, including Paylocity.
Enter and maintain 1099 contractor information and support related administrative processes.
Assist with benefits administration, including enrollment documentation, employee communications, and follow-up.
Track required compliance documentation, training, employee acknowledgments, and applicable deadlines.
Escalate compliance concerns, sensitive employee matters, and potential policy issues to the Director of Human Resources.
Assist with HR reporting, data entry, recordkeeping, and periodic audits to ensure information is accurate and complete.
Support implementation and ongoing administration of HR systems, processes, and departmental initiatives.
Maintain confidentiality when handling sensitive employee and company information.