HR & General Services Admin

Tema North America, LLC • Kearneysville, WV

1d • Hybrid

About The Position

The HR & General Services Administrative Assistant provides day-to-day administrative support for human resources functions and oversees general services operations. This role ensures smooth workforce management, compliance with company policies, and efficient coordination of facility and support services within a plastics extrusion manufacturing environment.

Requirements

• High School Diploma or equivalent.
• Minimum of 2 years of experience in HR administration, office administration, or a similar role.
• Working knowledge of HR processes, employment practices, employment laws, and workplace safety standards.
• Microsoft Office 365 including Outlook, Word, Excel, PowerPoint, and Teams
• Experience with attendance or payroll systems, timekeeping, or HRIS (preferably ADP)
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to handle sensitive information with confidentiality.
• Organizational skills and high attention to detail and accuracy.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to multitask in a fast-paced environment.

Nice To Haves

• Associate or bachelor’s degree in Human Resources, Business Administration, or related field.
• Experience working in a manufacturing or industrial environment.
• Experience supporting hourly manufacturing employees.
• Knowledge of OSHA or manufacturing safety policies.
• Vendor coordination or facility management experience.

Responsibilities

• Assist with recruitment activities, including posting job ads, scheduling interviews, and maintaining candidate records.
• Coordinate onboarding and offboarding processes for employees.
• Maintain and update employee files and HR databases.
• Support payroll processing preparation (timesheets, attendance tracking, leave records).
• Administer employee benefits and respond to routine employee inquiries.
• Assist in enforcing company policies, procedures, and safety regulations.
• Coordinate employee training sessions and maintain training records.
• Help organize employee engagement initiatives and internal communications.
• Serve as the backup payroll administrator when needed.
• Manage front office operations, phones, mail, and visitor coordination.
• Order and maintain office supplies, PPE, and breakroom materials.
• Coordinate facility-related services (cleaning, waste, building maintenance, security, etc.)
• Support company events, meetings, and employee activities.
• Track vendor contracts, service schedule, and invoices related to general services.
• Assist with plant access control, badges, and keys.
• Prepare reports, correspondence, and HR documentation.
• Maintain filing systems (physical and digital) with accuracy and confidentiality.
• Assist management with data tracking and compliance reporting.
• Coordinate travel and accommodation arrangements when required.
• Process expense reports and invoices.
• Provide general administrative support to management and department leads.
• Support basic safety, housekeeping, and workplace organization initiatives.
• Perform other related duties as assigned by management.

Benefits

• Multiple benefit plans to choose from based on you and/or your family’s needs, beginning the 1st of the month following date of hire.
• 401(k) eligibility after 90 days.
• Vacation and Holiday pay
• Training opportunities
• And much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED