HR/Finance Administrative Assistant

Washington County, Oregon•Hillsboro, OR

1d•Onsite

About The Position

The HR/Finance Administrative Assistant provides high level administrative support to department leadership, including the Chief Financial Officer, Chief HR Officer and related leadership teams. This position plays a key role in supporting department operations, coordinating complex meetings and public processes, and preparing official financial publications. The ideal candidate is a proactive self starter who is confident engaging with directors and senior leaders, and who can keep shifting priorities organized and moving forward. This is a unique position that supports both departments equally.

Requirements

Graduation from high school or possession of a G.E.D. equivalent; AND Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
An associates degree or professional certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.
Must pass a background check.

Nice To Haves

Knowledge of general administrative practices, including financial and personnel support, purchasing basics, project coordination, and standard office procedures.
Understanding of budgeting and basic accounting concepts, with the ability to support financial publications, maintain organized filing systems, and ensure accuracy in documents and reports.
Proficiency with Microsoft 365 and standard office technology, including strong skills in document creation, spreadsheets, calendaring, and digital/physical file management.
Strong written and verbal communication skills, including business writing, proofreading, agenda development, and producing clear, accurate, and professional materials.
Skill in coordinating complex administrative workflows, managing shifting priorities, and maintaining confidential or sensitive information with accuracy.
Ability to interpret and apply organizational policies and procedures, research information, analyze administrative issues, and recommend practical solutions.
Strong interpersonal and customer‑service skills, with the ability to work effectively with executive leadership, staff, external partners, and diverse groups using tact and professionalism.
Ability to work independently and proactively, manage multiple tasks simultaneously, and maintain organized, efficient administrative systems

Responsibilities

Provide administrative support to Executive Leadership, including calendaring and tracking deadlines.
Coordinate recurring department meetings by managing invitations, logistics, technology, agendas, and materials.
Support financial cycles and publications, including proofreading and preparing reports for public release.
Assist with HR projects, departmental calendaring, file retention, and general administrative needs.
Manage physical and digital file systems and support coordinating department workflows.
Provide recruitment support, including interview scheduling and document preparation.
Support onboarding new staff and act as a point of contact for administrative needs.
Coordinate activities related to the Board of County Commissioners, including work sessions, board meetings, and Budget & Audit Committee meetings.
Coordinate and submit agenda requests and documentation and manage posting and required public notices.