HR Administrative Assistant

Ducommun • Gardena, CA

8d • Hybrid

About The Position

Provides administrative support to the HR Department and carries out specific HR functions as assigned. This role serves as the primary customer service interface for the HR Department, managing calls, coordinating meetings, performing administrative duties, copying, filing, data entry, handling mail, and disseminating communication materials. The position also involves coordinating employee training, maintaining training logs and HRIS data, assisting with audits (SOX, AS9100), managing employee files, maintaining HR communication boards, and backing up the receptionist. Additionally, it supports the administration of the attendance policy, maintains the integrity of the HRIS system through data entry and audit reports, and projects a professional company image. Key responsibilities include coordinating pre-employment activities (background checks, physical screenings, reference checks), ensuring compliance and accuracy of I-9, ITAR, and similar programs, creating and tracking offer letters, verifying employment, and conducting new hire orientations. The role also involves preparing for All Hands meetings, retirement gifts, employee events, and lunches, coordinating Health & Wellness initiatives and benefits enrollment, and managing clinic coordination for injuries/illness or annual testing. The HR Administrative Assistant administers employee programs, handles hazardous waste management in their work area, and performs other duties as assigned, including leading projects and participating in committees.

Requirements

• Ability to multi-task in a high volume setting
• Knowledge of human resource practices and guidelines
• Strong analytical and communication skills, both verbal and written
• Critical thinking skills and good decision making thought processes
• Ability to work independently with a strong attention to detail.
• Pleasant personality, must interact with all levels customers [internally & externally]
• Team oriented with a continuous improvement outlook
• Understanding of confidentiality within the HR department
• Conscientious, organized and accurate record keeping ability
• Strong written, verbal, and presentation skills including the ability to articulate complex ideas in a simple manner.
• Ability to effectively communicate among all levels within the organization.
• Associates degree in Business and/or two (2) years HR administrative experience and a High School Diploma.
• Must have proficient computer knowledge and skills, i. e. MS Word, Excel, PowerPoint and Outlook.
• Read and understand internal procedures and policies.
• Understand and follow through on both verbal and written instructions.
• Ability to adapt to new reports, functions and simple software programs with assistance.

Nice To Haves

• Bilingual in English and Spanish

Responsibilities

• Primary customer service interface [internally & externally] for the HR Dept, which includes managing calls, meeting scheduling coordination, performing administrative duties, copying & filing, computer data entry, mail, dissemination of communication materials, etc.
• Coordinate scheduling for employee training; maintain training log and HRIS data entry for facility.
• Assist in audit preparation, SOX, AS9100 and coordination of data as requested.
• Responsible for maintaining all employee files.
• Maintain HR communication boards throughout the facility.
• Back up to receptionist.
• Support the administration of the attendance policy
• Maintain integrity of HRIS system through data entry and run various audit reports.
• Project a professional company image through in-person and phone interaction.
• Coordinate pre-employment activities such as background checks, physical screenings, reference checks, etc.
• Responsible for compliance and accuracy of I-9, ITAR and other similar programs.
• Creates and tracks offer letters.
• Conduct verification of employment.
• Conduct new hire orientation.
• Prepare all details for All Hands meetings, retirement gifts, employee events, lunches, etc.
• Coordinate Health & Wellness initiatives and yearly benefits enrollment meetings.
• Clinic coordination for injuries/illness concerns or annual testing activities.
• Administers Employee Programs i.e. t-shirt sales, etc.
• Responsible for the proper handling and management of hazardous waste generated in their work area.
• Performs other duties as assigned including leading projects and participation in project committees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree