HR Coordinator

Southwest Womens Oncology/Optimum•Albuquerque, NM

2d•Onsite

About The Position

The HR Coordinator is the operational engine behind the HR department, responsible for the administrative and operational infrastructure that keeps an 80-person practice running compliantly and smoothly. This role requires a high-trust, high-detail individual who takes ownership, stays organized under pressure, and cares about getting things right for the people around them. The organization values attitude and aptitude above all else, believing that while credentials matter, who a person is and how they grow matter more. Southwest Women's Oncology (SWWO) is a leading gynecologic oncology practice, and together with Optimum Human and Optimum Infusion, they form an integrated platform committed to delivering new possibilities in medical care, human performance, and health.

Requirements

Associate's degree in Human Resources, Business Administration, or a related field; equivalent experience considered.
1-3 years of HR or related administrative experience.
Working knowledge of HRIS and payroll systems.
Strong organizational skills and exceptional attention to detail.
High level of discretion when handling confidential employee information.
Effective written and verbal communication skills.

Nice To Haves

Experience in a healthcare setting, particularly outpatient or oncology.
Familiarity with credentialing workflows and vendor coordination.
Bilingual English/Spanish.

Responsibilities

Manage the day-to-day operational and administrative functions of the HR department across onboarding and offboarding logistics, benefits administration, HRIS and records management, payroll and timekeeping support, compliance tracking, and vendor coordination.
Process new hire paperwork, I-9/E-Verify, background checks, and drug screens.
Collect required documents (licenses, diplomas, certifications) and route to the credentialing vendor.
Coordinate start dates with hiring managers based on credentialing clearance status.
Schedule orientation and submit system access requests for EHR, badges, and email.
Process terminations including exit paperwork, COBRA notifications, and coordination of final pay with payroll.
Process benefit enrollments and life event changes.
Serve as the first point of contact for routine employee benefits questions.
Reconcile monthly benefits invoices in coordination with the Finance Department.
Support open enrollment logistics including scheduling, communications, and enrollment tracking.
Maintain accurate employee data in the HRIS and payroll system.
Manage personnel files (physical and digital) in line with applicable retention requirements.
Pull routine reports for the HR Director including headcount, turnover, and PTO balances.
Support the Practice Administrator, managers, and payroll in administering the timekeeping system and troubleshoot time entry errors.
Track PTO accruals and balances and coordinate with payroll to resolve pay discrepancies.
Maintain required workplace postings and track mandatory training completion.
Assist with FMLA and ADA leave paperwork tracking.
Support internal and external audits.
Maintain OSHA logs and other non-clinical compliance records.
Support credentialing efforts, including tracking vendor turnaround times and monitoring deadlines.
Assist the HR Director with priority projects, special initiatives, and administrative tasks.
Draft and maintain HR correspondence, templates, and internal documentation.
Support benefits administration including enrollment tracking and employee inquiries.
Serve as a reliable, discreet operational partner, taking ownership of assigned work and following through without prompting.