HR Coordinator (Contract)

Fortify Companies • Portsmouth, NH

6d • Hybrid

About The Position

This is a 14-week contract assignment at Insurcomm Restoration's corporate headquarters in Portsmouth, NH, covering a planned maternity leave. The role involves stepping directly into a high-volume HR function, managing it end-to-end to maintain standards for the team and candidates. The scope includes managing over 12 open requisitions across New Hampshire, Maine, and Massachusetts, handling new hire onboarding for four office locations, managing employee communications and experience programming, and overseeing day-to-day HR operations for employees across multiple locations. The position requires someone who can quickly understand the company's operations, build trust with hiring managers and employees, and maintain existing systems and cadences. The role reports directly to the VP of Human Resources, with all compensation decisions, carrier communications, and escalated employee matters routing through them. The HR Coordinator will work closely with IT, Operations, and department leaders.

Requirements

• 2+ years of HR coordinator or generalist experience with direct exposure to recruiting and onboarding workflows
• Experience managing multiple open requisitions simultaneously in a fast-paced, multi-location environment
• Proficiency with an ATS platform; Workable experience preferred
• Familiarity with HRIS systems; ProLiant experience a plus
• Experience coordinating background checks, drug screens, and pre-employment processes
• Strong written and verbal communication skills with the ability to interact professionally with candidates, employees, and senior leaders
• Highly organized with strong attention to detail and the ability to maintain accurate records across multiple systems
• Self-directed and able to operate independently with minimal ramp-up time
• Discretion and sound judgment when handling sensitive employee and compensation information

Nice To Haves

• A self-starter who can step into an active role, learn the systems quickly, and keep things moving without close oversight
• Someone who takes pride in a smooth onboarding experience and understands that Day 1 sets the tone for the entire employee relationship
• Detail-oriented and disciplined about tracker hygiene, file accuracy, and follow-through on every open item
• A calm, professional communicator who handles candidate questions, employee concerns, and leadership requests with equal consistency
• Comfortable with ambiguity and confident about knowing what to escalate and what to manage independently

Responsibilities

• Own 12+ active open requisitions across NH, ME, and MA from post through offer accepted
• Source and screen candidates via Indeed, LinkedIn, Workable, and staffing agency partners
• Schedule and coordinate all interviews with hiring managers
• Draft offer letters, route for VP approval, and communicate decisions to candidates
• Maintain the weekly open reqs tracker and report status to the VP of Human Resources
• Add new hires to ProLiant; initiate background checks (ProfileGorilla) and drug screens (Concentra)
• Send pre-onboarding checklists to IT, Operations, and department leaders ahead of each start date
• Set up the swag portal (Promocentric) and order business cards for new hires
• Send customized welcome emails to new hires before their start date
• Lead Day 1 onboarding in Portsmouth: paperwork, office tours, ProLiant mobile app setup, and team introductions
• Coordinate fleet items including WEX cards, EZ Passes, and vehicle paperwork with the COO
• Facilitate 30-, 60-, and 90-day check-in surveys using established templates
• Send new hire announcements using the established format and welcome communications
• Run recurring check-in and exit survey cadences on schedule
• Route exit interview summaries and employee feedback to the VP of Human Resources
• Serve as the Tier 1 HR point of contact for employees across Portsmouth, Hooksett, Topsham, and Foxborough
• Maintain accurate employee files and ProLiant records throughout the assignment
• Support workers’ compensation documentation and recordkeeping; escalate all carrier communications to the VP of Human Resources
• Track employee certifications and send renewal reminders in coordination with scheduling
• Route HR and payroll questions to the VP of Human Resources or the appropriate contact
• Perform other duties as assigned to support the needs of the team and business

Benefits

• Competitive hourly rate commensurate with experience
• 14-week assignment with a defined scope
• Hybrid schedule based out of Portsmouth, NH
• Direct access to senior HR leadership and cross-functional exposure across a multi-state operation
• A team that values plain talk, hard work, and doing right by the people we hire
• The opportunity to make a real and visible impact in a short period of time
• Work that matters: every hire you make and every new employee you onboard is joining a team that shows up for people on their worst days

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed