Contract Coordinator

City of Baytown • 2401 Market St. Baytown, TX

3d • Onsite

About The Position

Join a team that plays a key role in shaping the services and resources that keep the City of Baytown running efficiently and responsibly. As a Contract Coordinator, you’ll collaborate across departments, manage high-impact procurement processes, and help secure the best value for the community through strategic contracting and vendor partnerships. This is an excellent opportunity for a detail-oriented professional who enjoys problem-solving, relationship management, and making a measurable impact in public service. The Contract Coordinator position prepares bid specifications and performance conditions to elicit formal competitive bids and proposals for assigned groups of commodities and services; reviews and evaluates bids and proposals to determine products and services are in compliance with stated specifications, conditions, purchasing policies and governmental laws; advises and confers with various departments; recommends award of bids, contracts and proposals to determine the best values for the City of Baytown.

Requirements

• Bachelor’s Degree from an accredited college or institution in a related field.
• Five years experience in a professional level Municipal Contract Administration role.
• An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.
• Knowledge of up-to-date governmental purchasing principles, methods, procedures, and Uniform Commercial Code.
• Ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions.
• Skills in the use of microcomputer word processing and spreadsheet software applications, technical writing, and ability to communicate effectively and efficiently on a professional level.
• Ability to get along appropriately with co-workers and the public.

Nice To Haves

• Municipal government experience in Contract Law.
• Certified Public Purchasing Buyer

Responsibilities

• Prepares bid specifications and performance conditions to elicit formal competitive bids for assigned groups of commodities and services over $50,000; reviews and evaluates supplier's proposals to determine products and services are in compliance with stated specifications and conditions; advises and confers with various departments; and recommends award of purchase contracts to suppliers proposing the best value bid encompassing the breakdown i.e., common unit bids received, and like or same commodities.
• Receives and investigates complaints and inquiries pertaining to annual contracts, various purchases, receipts, invoices, etc.; conferring with parties involved; reviewing available documentation and preparing verbal and/or written responses and recommendations, as appropriate; prepares reports for supervisor or other officials.
• Provides assistance and support to Purchasing Manager as requested; provides technical advice to Buyer on preparation of transactions, possible suppliers and methodologies for the purchase of various commodities; directs Purchasing Technician in various purchasing duties.
• Authorizes purchase requests, identifies available sources, determines procurement methods, selects suppliers, and directs issuance of purchase orders.
• Performs all other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level