Contract Coordinator

Wiley Global Technology•Hoboken, NJ

21h•Onsite

About The Position

The Contract Coordinator serves as a supportive member of the Contract Management team within the Legal department, responsible for facilitating and advancing the contract drafting and administration process for journals and journal editors across Research Publishing. This role provides broad operational support across the full contract lifecycle, from draft preparation through activation and archiving, ensuring compliance with business policy and legal requirements. The Contract Coordinator collaborates closely with internal Research Publishing teams and external stakeholders to clarify contract terms, answer queries, and help ensure deadlines and expectations are met. Additionally, this position contributes to process improvement efforts, supporting the development and implementation of improved contract management practices.

Requirements

High school diploma or 2-year degree
Desire to learn publishing industry
MS Office Suite
Strong attention to detail, collaborative, efficient, organizational skills, problem solving - investigative
Demonstrated ability to work accurately within defined processes and guidelines, ensuring documentation is complete, organized, and meets required standards.
Strong written and verbal communication skills, with the ability to liaise effectively with internal teams and external stakeholders to clarify information and meet deadlines.
Proven ability to manage multiple tasks simultaneously, maintaining accurate records while adapting to changing priorities in a fast-paced environment.

Nice To Haves

4-year degree
Knowledge of the publishing industry
Experience in an administrative, or business support role, or demonstrated transferrable skills in document management, data entry, or process-driven workflows.
MS Office Suite including Power Automate, and CLM system.

Responsibilities

Executes a significant portion of the Editor contract administration process, including preparation, review, activation, and archiving of both standard and more complex, non-standardized contracts.
Ensures adherence to company policy and legal requirements by working within established workflows and legal templates, and understands what information must be included for non-standardized agreements.
Serves as a point of contact for internal teams and external stakeholders, clarifying contract terms and conditions, answering queries, and providing guidance to help ensure deadlines are met.
Creates and maintains accurate, organized records throughout the contract lifecycle, and may suggest or develop processes to improve documentation and archiving practices.
Leverages understanding of contract management procedures to assist in developing and implementing new and improved processes.