Contract Coordinator

OMS MEDICAL BILLING LLC•Addison, TX

7d•Onsite

About The Position

The Contract Coordinator serves as the central point of contact for all employment contract lifecycle activities within the Recruiting Department of a dynamic anesthesia physician practice management company. This role is responsible for drafting, coordinating, reviewing, and refining clinician employment agreements, memoranda of understanding, contract amendments, and related legal documents across a diverse workforce that includes but is not limited to Anesthesiologists, Certified Registered Nurse Anesthetists (CRNAs), and Certified Anesthesiologist Assistants (CAAs). The ideal candidate combines strong administrative acumen with a working knowledge of contract law and healthcare industry terminology, enabling them to collaborate effectively with leadership, legal counsel, and clinician candidates throughout the contracting process.

Requirements

Bachelor's degree in Business Administration, Legal Studies, Healthcare Administration, or a closely related field required.
Minimum 2–4 years of hands-on experience in contract administration, legal coordination, paralegal work, or a comparable role involving contract drafting and management.
Demonstrated ability to draft and review legally oriented documents with a high degree of accuracy.
Working knowledge of contract law principles, standard employment agreement structures, and common healthcare-specific provisions (e.g., restrictive covenants, compensation methodologies, malpractice tail coverage).
Exceptional written communication skills, with the ability to craft clear, precise, and professional contractual language.
Strong organizational and project management skills; ability to manage multiple contracts simultaneously in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management or e-signature platforms.
High attention to detail and commitment to accuracy.
Ability to work independently and exercise sound judgment under minimal supervision.
Strong interpersonal skills and the ability to maintain productive relationships with internal teams, clinician candidates, and external legal counsel.
Understanding of HIPAA and applicable healthcare confidentiality requirements as they pertain to employment contracting.

Nice To Haves

Paralegal certificate or coursework in contract law is a plus but not required.
Prior experience in healthcare, anesthesia or physician practice management, or a staffing/recruiting environment — particularly with clinician (MD, CRNA, or CAA) employment contracts — strongly preferred.

Responsibilities

Manage the full lifecycle of clinician employment contracts — including those for Anesthesiologists, CRNAs, and CAAs — from initial draft through execution, including tracking key dates, deadlines, and renewal milestones.
Serve as the primary liaison between the recruiting team, legal counsel, and practice leadership to facilitate timely contract completion.
Maintain an organized repository of active contracts, amendments, and related correspondence; ensure version control and document integrity.
Coordinate the routing, review, and execution of contracts using electronic signature platforms.
Draft and distribute contract-related memoranda and internal communications to relevant stakeholders.
Assist in developing and refining contractual language for clinician employment agreements, non-compete provisions, compensation structures, call obligations, tail coverage clauses, and other standard contract elements applicable to Anesthesiologists, CRNAs, and CAAs.
Collaborate with recruiting leadership and legal counsel to brainstorm, propose, and refine contractual verbiage that balances organizational interests with clinician expectations.
Review and redline proposed amendments or counteroffers submitted by clinicians or their legal representatives.
Ensure all contractual language is consistent, legally sound, and aligned with current company templates and standards.
Conduct thorough reviews of existing contracts to identify areas for improvement, inconsistencies, or outdated provisions.
Recommend updates to contract templates and standard language in response to regulatory changes, market trends, or company policy updates.
Compare executed agreements to internal summaries to verify accuracy and completeness; flag discrepancies for resolution.
Prepare contract status reports and tracking dashboards for recruiting leadership on a regular cadence.
Support compliance efforts by ensuring all fully executed agreements are appropriately filed and accessible for audit purposes.
Assist with credentialing or onboarding paperwork as it relates to contract execution timelines.
Handle sensitive and confidential clinician information with the highest degree of discretion and professionalism.
Perform other administrative and project-based duties as assigned by the Recruiting Director.