HR Coordinator (Warehouse/Distribution Center)

Infinity Global•Danville, VA

1d•Onsite

About The Position

The HR & Office Coordinator provides hands-on, operationally focused HR support to employees and leaders at the Danville warehouse/distribution center (IG Campus). The role partners closely with the HR team and serves as an approachable, day-to-day resource for employees—answering questions, offering solutions, building relationships, and helping maintain a positive and productive workplace. The position supports selection and onboarding, employee experience, training, general administration, compliance, HR systems and records, payroll and benefits questions, employee engagement, and company HR initiatives. It also helps coordinate office and facilities needs, including maintaining employee common areas, breakrooms, training spaces, and vendor relationships.

Requirements

Minimum of 3 years in a comparable HR role and office administration role.
Strong organizational and time-management skills, with attention to detail.
Ability to work onsite and manage multiple priorities in a unique and changing environment.
Ability to build trust and credibility with colleagues.
Baseline knowledge of local and state employment law, HR compliance, and HR best practices.
Strong interpersonal and communication skills, including the ability to interact across the company.
Ability to maintain confidentiality and exercise discretion and integrity when handling confidential information.
Process-oriented mindset and focus on continuous improvement.
Proficiency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
Sound use of technology, including assessing data and creating presentations, dashboards, and reports.
Adaptability, flexibility, and willingness to accept diverse and evolving responsibilities.
Associate degree in Human Resources, Business Administration, or a related field, or equivalent and related experience.

Nice To Haves

Bachelor’s degree or aPHR certification.
Working knowledge of HRIS and ATS platforms.

Responsibilities

Maintain a visible and approachable HR presence throughout IG Campus and serve as a first point of contact for employee questions and feedback.
Answer employee questions about company policies, payroll, benefits, and other workplace matters, and coordinate resolution with the appropriate HR, payroll, or benefits resource.
Communicate company policies and workplace expectations consistently and respectfully, and escalate recurring questions, concerns, trends, or situations to HR leadership when appropriate.
Coordinate recruitment for IG Campus, including assessing recruiting requests, obtaining internal approvals, preparing job descriptions and postings, and coordinating applicant communications.
Conduct and guide an effective, compliant interview process.
Administer and maintain applicant tracking systems and identify opportunities to improve recruitment efficiency.
Coordinate and deliver onboarding, including new-hire orientation, paperwork, documentation, and explanations of HR resources, policies, benefits, and workplace expectations.
Maintain accurate and up-to-date employee records in HRIS and other HR systems, including reporting, dashboards, and HR metrics.
Assist with benefits administration, leaves, and health and safety.
Coordinate employee training activities and maintain required training records.
Partner with supervisors on new-hire and ongoing employee training needs; assist with learning and development communications and coordination; and support HR-led training and development initiatives.
Maintain employee files in accordance with data privacy and record-retention requirements.
Assist with employee handbook updates and policy maintenance aligned with local regulations.
Coordinate annual, sick, statutory, and other leave administration.
Support health and safety practices in accordance with local and OSHA guidelines from an administrative and compliance perspective.
Support payroll-related items and routine payroll and benefits administration.
Recognize when employee documentation is needed and prepare appropriate documentation.
Maintain confidentiality and exercise sound judgment when handling employee and company information.
Provide administrative support to HR and IG Campus.
Support internal communications, social well-being, and employee engagement initiatives; communicate company values and philosophy; and help foster a welcoming, productive, and positive workplace.
Coordinate team meetings, campus events, and office functions.
Partner with HR and Operations to help maintain a safe, organized, and employee-friendly environment.
Manage employee common areas, breakrooms and snacks, and training spaces.
Coordinate relationships with visitors and office vendors, including cleaning services, office equipment, maintenance, and facilities providers.
Perform other duties that offer value-added support to the business and HR efforts.