HR Coodinator

Montclair YMCA • Montclair, NJ

10d • $18 - $20

About The Position

The HR Coordinator supports the YMCA of Montclair’s human resources operations under the direction of the Human Resources Generalist. The role maintains HRIS data integrity and supports employee onboarding, employee records, recruitment, and special projects. It also coordinates employee initiatives and events, conducts new-hire orientation, and supports screening and child-protection practices. The position requires local travel to other Y locations as needed, up to 10% of the time.

Requirements

• Bachelor’s degree in HR, Business, or a related field.
• 1–3 years of experience as an HR Coordinator, Recruiter, or HR Assistant.
• Experience in preboarding, onboarding, talent acquisition, HR operations, or recruiting coordination.
• Basic knowledge of federal and state employment law.
• Hands-on experience with ATS and HRIS platforms and job board management.
• Approachable, collaborative, and influential partner able to engage employees at all levels and build strong relationships with hiring managers and partners.
• Ability to work in a fast-paced environment and independently with urgency under pressure.
• Excellent written and verbal communication skills.
• Strong multitasking, attention to detail, time-management, organizational, and problem-solving skills.
• Ability to maintain the highest level of confidentiality and demonstrate professionalism, integrity, dependability, trustworthiness, and discretion.
• Exceptional event-planning skills.
• Proficiency in MS Word, Excel, and PowerPoint.
• Ability to travel locally in New Jersey for assignments, as needed, up to 10% of the time; valid driver’s license and reliable transportation required.
• CPR/AED and First Aid Certification, or ability to obtain certification within 90 days of employment.
• Ability to use a computer for extended periods, communicate using a computer and phone or smart device, sit and reach frequently, and move around the work environment.
• Commitment to integrity, diplomacy, and HR practices aligned with YMCA values.

Nice To Haves

• PHR/SPHR Certification.
• Experience working at a nonprofit organization.

Responsibilities

• Coordinate new-hire onboarding for all employees, including orientation scheduling, documentation collection, and system setup.
• Process new hires and terminations in HRIS systems, including coordinating equipment returns and termination of system access.
• Support employee initiatives, team events, and learning opportunities, including celebrations and staff appreciation activities.
• Maintain accurate employee records and documentation; organize physical and electronic files for accuracy and accessibility.
• Process employment verification requests.
• Provide support for HR projects and initiatives as assigned.
• Serve as the primary point of contact for hiring managers.
• Coordinate and post job openings on internal and external websites, campus job boards, and other channels; support campus outreach and attend university job fairs.
• Review applicant pools, source candidates, conduct initial phone screenings, and present curated shortlists.
• Maintain candidate records and prepare offer letters; communicate with candidates through pre-onboarding.
• Coordinate background checks, pre-employment screenings, new-hire paperwork, and equipment and account setup with external IT.
• Conduct new-hire orientation and maintain accurate onboarding documents in the HRIS system.
• Attend required Abuse Risk Management training and follow procedures for high-risk activities and supervision.
• Follow employee and volunteer screening requirements, use abuse-risk screening instruments, and provide ongoing supervision and training related to abuse risk.
• Give employees and volunteers regular feedback about appropriate boundaries and ensure adherence to related policies and procedures.
• Respond promptly to policy violations, handle reports of suspicious or inappropriate behavior seriously and confidentially, and follow mandated reporting requirements.
• Communicate the Y’s commitment to protecting members from abuse.
• Travel locally to other Y locations as needed for assignments.

Benefits

• Complimentary YMCA membership.
• Accrued PTO.
• Medical, vision, and dental health insurance.
• Paid holidays.
• Enrollment in the Y’s retirement program after completing 1,000 hours within two years of service; the Y contributes 12% of salary.
• 50% discount for SACC (before and aftercare), Early Learning Center, and Summer Camp programs at Y facilities.
• Professional growth and advancement opportunities.
• Challenging and fun work environment with creative and talented individuals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level