HR Coordinator

Accuenergy Canada Inc•Toronto, ON

9d•CA$45,000 - CA$50,000

About The Position

The HR Coordinator plays a pivotal role in supporting the human resources department by managing day-to-day administrative tasks and ensuring smooth HR operations within the organization. This position is responsible for coordinating recruitment processes, maintaining employee records, and facilitating communication between HR and other departments. The HR Coordinator will assist in onboarding new hires, organizing training sessions, and supporting employee engagement initiatives to foster a positive workplace culture. By handling confidential information with discretion and ensuring compliance with Canadian labor laws, the HR Coordinator contributes to the overall efficiency and effectiveness of the HR function. Ultimately, this role is essential in creating a seamless employee experience and supporting the organization's strategic human capital goals.

Requirements

Diploma or Bachelor's Degree in Human Resources Management, Business Administration, or a related field.
Approximately 1 year of experience in an HR Assistant or HR Administrative role.
Experience supporting recruitment, onboarding, payroll, or HR administration is preferred.
Manufacturing experience is considered an asset.
Fluency in English is required.
Mandarin language skills are considered a strong asset to effectively communicate with global teams and support business operations.
Basic knowledge of Ontario employment legislation.
Understanding of HR best practices.
Knowledge of HRIS systems is an asset.
Excellent organizational skills.
Strong attention to detail and accuracy.
Strong interpersonal and communication skills.
Ability to handle confidential information professionally.
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to prioritize multiple tasks in a fast-paced environment.
Customer-service mindset with a proactive attitude.
Integrity & Confidentiality
Teamwork
Communication
Organization
Accountability
Attention to Detail
Customer Service
Time Management
Adaptability
Continuous Learning

Nice To Haves

Manufacturing experience is considered an asset.
Mandarin language skills are considered a strong asset to effectively communicate with global teams and support business operations.
Knowledge of HRIS systems is an asset.

Responsibilities

Support full-cycle recruitment for a wide range of positions across the organization, including Sales, Engineering, Operations, Manufacturing and Corporate functions.
Coordinate high-volume recruitment activities for hourly and salaried positions while supporting strategic hiring for specialized and technical roles.
Recruit for key positions including Sales Representatives, Sales Development Representatives (SDRs), Account Managers, Application Specialists, Electrical Engineers, Embedded Software Engineers, Mechanical Engineers, Hardware Engineers, Test Engineers, Quality Engineers, Production and Manufacturing positions, as well as other engineering and R&D roles.
Support recruitment activities for the Company's U.S. operations, including sourcing and coordinating hiring for U.S.-based Sales and technical positions.
Post job advertisements through various recruitment platforms, professional networks and educational institutions.
Proactively source candidates using LinkedIn Recruiter, job boards, referrals, networking events and other sourcing channels.
Screen resumes, conduct initial phone interviews and evaluate candidates against job requirements and company competencies.
Coordinate interviews with hiring managers and communicate professionally with candidates throughout the recruitment process.
Conduct employment reference checks, background checks and pre-employment screening.
Prepare offer letters and other pre-employment documentation.
Build and maintain talent pipelines for critical and recurring positions, particularly in Sales and Engineering.
Develop relationships with universities, colleges, professional associations and recruitment agencies to support future hiring needs.
Participate in career fairs, campus recruitment and employer branding initiatives.
Track recruitment metrics including time-to-fill, source of hire, recruitment pipeline, offer acceptance rate and hiring effectiveness.
Continuously improve recruitment processes and contribute to attracting high-quality talent aligned with the Company's business objectives.
Maintain accurate employee personnel files and HRIS records.
Prepare employment letters, confirmation letters, and other HR documentation.
Monitor probationary review dates and notify managers.
Maintain employee organizational charts and HR records.
Ensure confidentiality of employee information.
Assist with payroll preparation by collecting and verifying employee information.
Process new hires, terminations, and employee changes in HRIS.
Support benefits enrollment, changes, and termination administration.
Respond to employee inquiries regarding payroll and benefits.
Maintain leave and attendance records.
Serve as the first point of contact for routine employee HR inquiries and provide timely support.
Assist the HR Manager in handling employee relations matters, including workplace conflicts, disciplinary meetings and employee concerns.
Coordinate meetings related to employee performance, attendance and workplace issues.
Prepare employee relations documentation, including meeting notes, warning letters and follow-up correspondence.
Support conflict resolution by gathering information, maintaining documentation and coordinating meetings while escalating complex matters to the HR Manager.
Promote a positive, respectful and inclusive workplace culture through professional employee support.
Maintain strict confidentiality when handling sensitive employee information.
Coordinate employee offboarding activities, including resignation and termination processes.
Prepare termination packages, employment letters and other separation documentation.
Coordinate final payroll information, benefits termination, system access removal and company property return with relevant departments.
Conduct exit interviews and prepare summary reports for the HR Manager.
Maintain accurate offboarding records and ensure compliance with company policies and employment legislation.
Assist the HR Manager with workforce reductions, restructuring activities and other employee separation processes.
Support the preparation and submission of Records of Employment (ROEs) and other employment-related documentation where applicable.
Ensure employee documentation complies with employment legislation and company policies.
Maintain HR records for audits.
Assist with health and safety documentation and training records.
Support policy updates and handbook revisions.
Track mandatory training completion.
Prepare regular HR reports including: Headcount, Turnover, Recruitment metrics, Training records, Attendance reports, HR dashboards.
Maintain HR metrics and reporting accuracy.
Ensure Occupational Health and Safety compliance with health and safety laws and regulations.
Follow all procedures in compliance of Accuenergy (Canada) Inc standard policy and operation regulations.
Any other operation-related responsibilities may be added as company continues to grow.