HR Coordinator

Aston Carter•Orlando, FL

3d•$29 - $36•Onsite

About The Position

The HR Coordinator supports day-to-day human resources and administrative operations with a strong focus on payroll processing, workforce coordination, employee documentation, and audit support. This role acts as a key liaison between employees, leadership, contractors, and auditors, ensuring smooth operations across both manufacturing and office environments. The HR Coordinator builds positive relationships at all levels, manages confidential information with professionalism, and contributes to a respectful, accountable, and positive workplace culture.

Requirements

2+ years of experience in human resources, payroll, manufacturing administration, or office coordination preferred.
Experience with ADP Workforce Now or similar payroll and timekeeping systems preferred.
Bilingual fluency in English and Spanish required, with the ability to communicate effectively and respectfully with both English- and Spanish-speaking employees.
Strong organizational skills with excellent attention to detail and documentation accuracy.
Proven ability to handle confidential information with professionalism and discretion.
Strong communication and interpersonal skills, both verbal and written.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Demonstrated ability to manage multiple tasks and priorities in a fast-paced manufacturing environment.
Competence in payroll accuracy and timekeeping administration.
Ability to provide effective employee communication and support, including conflict resolution and professional communication.
Strong skills in documentation, recordkeeping, and audit preparation.
Ability to coordinate contractors and vendors and support compliance efforts.
Associate’s degree or equivalent experience in Human Resources, Business Administration, or a related field preferred.

Nice To Haves

Experience in manufacturing, printing, packaging, or food manufacturing environments preferred.
Knowledge of benefits administration and HR administrative processes is beneficial.
Experience with onboarding and orientation processes for new employees.
Familiarity with HACCP audits, safety audits, and customer audits is an advantage.
Understanding of food safety standards, GMP requirements, and operational compliance expectations is helpful.
Ability to track employee certifications, training completion, and compliance requirements.
Experience maintaining employee skill matrices and proficiency tracking in a production environment.
Strong clerical, data entry, and general administration capabilities.
Ability to build positive working relationships with employees across all levels of the organization.
Demonstrated ability to remain composed and professional in sensitive or challenging situations.

Responsibilities

Process and review weekly and bi-weekly payroll using ADP Workforce Now or similar payroll systems.
Review, verify, and approve employee hours, overtime, attendance, and shift records for accuracy and compliance.
Ensure payroll accuracy and adherence to company policies and labor regulations.
Coordinate with department leaders to resolve payroll discrepancies, missing punches, and scheduling issues.
Maintain accurate payroll records and supporting documentation.
Assist with maintaining employee schedules, attendance tracking, and workforce reporting.
Support management with employee counseling sessions, coaching discussions, corrective actions, and performance documentation.
Document employee interactions, disciplinary actions, attendance concerns, and coaching conversations in a professional and timely manner.
Maintain confidential employee personnel files and HR documentation.
Support onboarding and orientation processes for new employees to ensure a smooth integration into the organization.
Track employee certifications, training completion, and compliance requirements.
Serve as a professional and approachable resource for employees regarding workplace concerns and HR-related matters.
Maintain and update employee skills matrices and proficiency documentation across manufacturing departments.
Track personnel skill levels, machine qualifications, cross-training progress, and operational competencies.
Coordinate with department supervisors to identify training needs and development opportunities.
Assist in workforce planning and labor allocation based on employee skill sets and operational needs.
Coordinate onsite contractors and service providers, including HVAC, air compressor, maintenance, electrical, janitorial, and other facility vendors.
Schedule contractor visits and communicate plans with internal departments regarding upcoming work.
Maintain contractor logs, service records, insurance certificates, and related documentation.
Help ensure contractor compliance with facility safety and operational requirements.
Coordinate and support HACCP audits, customer audits, safety audits, and operational compliance reviews.
Prepare and organize documentation required for auditors and customer visits.
Collaborate with department managers to gather records, procedures, training logs, and corrective actions for audits.
Help ensure compliance with company policies, food safety standards, GMP requirements, and customer expectations.
Track audit findings, corrective actions, and follow-up activities through to completion.
Maintain a professional, approachable, and respectful relationship with employees at all levels.
Foster a positive workplace culture through clear communication, active listening, and fair treatment of personnel.
Handle employee matters with empathy, discretion, and professionalism.
Support leadership in addressing employee concerns in a constructive and non-demeaning manner.
Promote accountability and performance improvement through coaching and respectful communication.
Maintain professionalism and composure when handling sensitive or difficult employee situations.
Perform general clerical and administrative tasks related to HR, documentation, and data entry as needed.