HR Coordinator

International Paper•Roanoke, VA

10h•Onsite

About The Position

Recruitment & Onboarding: Coordinate selection processes for hourly and salaried positions, including job postings, outreach to Workforce Development and staffing agencies, applicant sourcing and screening, pre-employment assessments, reference checks, and maintenance of recruiting files. Manage orientation and onboarding activities for new hires. Compliance & Affirmative Action: Maintain Affirmative Action Planning system, including annual logs for postings, hires, terminations, and promotions. Complete annual AAP and ensure compliance with federal contractor requirements. Employee Communication & Engagement: Present policies and work rules to employees and contractors. Surface employee concerns, recommend resolutions, and act as liaison between employees, managers, HR, and community resources to maintain a highly engaged, union-free environment. Records & Data Management: Maintain accurate and secure HR files (personnel, medical, I-9) per retention policy. Track disciplinary actions, training, vacation, and attendance. Ensure accuracy of shared files and databases. Payroll & Compensation: Manage interface with Oracle and plant payroll systems. Ensure accurate coding for job classifications, shifts, and departments. Complete daily attendance tracking, initiate disciplinary actions, and prepare attendance reports. Benefits Administration: Support benefits processes for hourly and salaried employees, assist with open enrollment, and resolve benefits-related issues. Handle FMLA, disability, and return-to-work processes. Unemployment & Claims: Process unemployment claims and participate in appeal hearings as needed. Finance & Administrative Support: Assist with accounts receivable/payable, invoicing, order entry, and other administrative duties supporting plant operations. Event Coordination: Organize employee recognition programs, service awards, safety events, and holiday celebrations. Prepare presentation materials, coordinate meetings and catering, and maintain bulletin boards.

Requirements

Minimum of three years general administrative human resources experience.
Working knowledge of federal and state employment laws.
A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
Experience with Oracle strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.

Nice To Haves

College degree in Human Resources or related field highly desirable; PHR certification strongly preferred.
Prior work experience in a non-union, multi-shift manufacturing environment preferred.