HR Coordinator

OMIC USA Inc.•Portland, OR

7d•Onsite

About The Position

This position is responsible for supporting and coordinating a wide range of human resources functions, including payroll, benefits, HRIS, compliance, and employee support services.

Requirements

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others.
A bachelor’s degree is required for this role.
A minimum of two years of related experience.
An equivalent combination of education, training, and experience may be used to satisfy these requirements.
Team Oriented: The ability to collaborate with others and work effectively in a team environment.
Compliance: The understanding and adherence to laws, regulations, policies, and procedures relevant to the job or industry.
Planning and Organizing: The ability to develop and implement plans, set priorities, and manage resources to achieve goals.
Analytical Skills: The ability to analyze data, information, and situations to draw conclusions and make recommendations.
High Volume Work Management: The ability to work in a high-volume office with many interruptions throughout the day.
Microsoft Office Skills: Proficiency in Microsoft Office Suite or related programs.
Time Management: The ability to effectively manage one's time and prioritize tasks to meet deadlines and achieve goals.
Process Improvement: The ability to identify, analyze, and optimize existing processes to enhance efficiency and effectiveness.
Multitasking: The ability to efficiently handle multiple tasks or responsibilities simultaneously without compromising quality.
Quality of Work: The commitment to maintaining high standards of accuracy, thoroughness, and excellence in work.
Results Oriented: The ability to set and achieve challenging goals and consistently deliver high-quality outcomes.
Self-Starter: The ability to be a self-starter and take initiative to plan and complete assigned work with a high level of accuracy.
Working Independently: The ability to independently solve problems and work with minimum supervision while prioritizing workloads to meet deadlines.
Attention to Detail: The ability to pay close attention to accuracy and precision in work tasks.
Data Privacy: The understanding and compliance with data privacy regulations and best practices to protect sensitive information.

Responsibilities

Processes biweekly payroll accurately and on time in coordination with payroll processing provider, benefit providers, and brokers.
Reviews employee time records, pay adjustments, and deductions for accuracy.
Administers employee benefits programs, including enrollments, changes, and terminations.
Responds to employee questions regarding payroll and benefits with clarity and professionalism.
Coordinates benefit plan audits and administrates open enrollment activities.
Ensure payroll and benefit data are maintained accurately in the HRIS.
Reconciles payroll transactions to journal entries and the general ledger.
Verifies accuracy of payroll-related accounting records and resolves discrepancies.
Coordinates with Finance to ensure alignment of payroll reporting and financial records.
Maintains accurate employee data within the HRIS and supports system updates.
Analyzes HR data for trends, compliance, and process improvement opportunities.
Prepares reports and dashboards to support leadership decision-making.
Ensures HR practices comply with applicable employment laws and internal policies.
Maintains required documentation for audits, reporting, and legal compliance.
Monitors updates to employment laws and recommends policy changes as needed.
Supports HR-related projects, such as process improvements or policy updates.
Tracks progress on project timelines and deliverables, ensuring alignment with objectives.
Coordinates employee communications and supports onboarding logistics.
Serves as a point of contact for general HR and office-related inquiries.
Prepares and maintains employment records related to events, such as hiring, transfers, and/or promotions.
Serves as the primary backup for OD and TD functions during planned and unplanned absences.
Performs other duties as assigned.