HR Coordinator

Adapture Renewables•Oakland, CA

7d•Hybrid

About The Position

Adapture Renewables, Inc. is seeking a talented HR Coordinator to join their HR team and provide administrative and operational support. This role is crucial for ensuring the smooth execution of HR processes, including onboarding, employee records management, benefits administration, and general employee support. The position reports to the head of HR and ideally requires the candidate to be based near the Bay Area home office.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
Minimum of 4 years of HR administrative experience preferred.
Strong organizational and time management skills.
High attention to detail and confidentiality.
Excellent written and verbal communication.
Proficiency in Microsoft Office (Excel, Word, Outlook).

Nice To Haves

Preferred geography: candidates with ability to commute to ARI’s Oakland, CA headquarters 2 days/week.
Familiarity with HRIS systems (e.g. ADP), ATS (e.g. Greenhouse), and performance management systems (e.g. Lattice) is a plus.

Responsibilities

Oversee day-to-day HRIS data management, ensuring accuracy, completeness, and confidentiality of employee records.
Process promotions, compensation updates, onboarding, offboarding, and employee lifecycle changes.
Manage administration of performance review systems, including setup, cycle coordination, and user support.
Prepare and manage HR documents, including offer letters, employment agreements, and employee communications using established templates.
Support compliance with company policies and labor laws.
Coordinate interview scheduling and candidate communications as needed.
Assist with job postings and applicant tracking as needed.
Prepare onboarding materials and facilitate new hire orientation.
Support completion of background check processes for candidates.
Facilitate new hire onboarding processes using established workflows.
Ensure completion of required documentation.
Help coordinate onboarding schedules and materials.
Respond to basic employee questions regarding benefits and policies.
Escalate complex or sensitive issues to HR leadership.
Assist with open enrollment logistics.
Maintain I-9 and personnel file compliance.
Follow documented HR procedures and guidelines; suggest updates/improvements thereto.
Flag any risks, inconsistencies, or employee concerns to HR leadership.