HR Coordinator

Cherokee Federal•Tulsa, OK

About The Position

The HR Coordinator facilitates frontline HR functions for employees, manages the pre-boarding process for new hires, and supports HR Business Partners by processing transactions in the HRIS system. The coordinator works with Fast Team partners to support corporate, operations, and frontline employees with prompt, high-quality customer service. The role serves as the primary point of contact for new employees during onboarding; tracks pre-employment screenings and hiring progress; maintains accurate employee data and documentation in HCM; and supports I-9 compliance, E-Verify, and required candidate verifications. The coordinator also helps resolve system integration issues, follows up on approvals and onboarding tasks, facilitates training, responds to unemployment claims, assists with employee questions about HR policies and processes, and supports HR research related to wage determinations and the Davis-Bacon Act. Other job-related duties may be assigned. Work is performed primarily in a climate-controlled environment. The position involves prolonged sitting at a desk and working on a computer, with occasional standing or moving around the office for extended periods. The position has no supervisory or management authority.

Requirements

Associate’s degree and at least 2 years of HR experience, or an equivalent combination of education and experience.
Knowledge of practices and policies governing confidentiality and disclosure of information.
Knowledge of payroll administration, FLSA, and state overtime laws.
Knowledge of HR policies, operational processes, and considerations for supporting day-to-day operations.
Knowledge of the features, functions, and management of HRIS and Office 365.
Excellent communication skills, including knowledge of communication concepts, tools, and techniques.
Ability to manage multiple concurrent objectives, projects, or activities and make effective judgments about prioritization and time allocation.
Ability to work cooperatively toward shared goals and support others at all levels.
Ability to take personal responsibility for assignments, decisions, and results.
Ability to complete tasks with high precision and accuracy.
Ability to seek out work and drive toward accomplishing goals.
Ability to rely on experience and judgment to plan and accomplish goals.
Must pass Cherokee Federal pre-employment qualifications.

Responsibilities

Serve as the primary point of contact for new employees throughout onboarding.
Track and monitor pre-employment screenings, including background investigations and drug screens.
Confirm new-hire progress through the PCL process with the program manager and Cherokee Federal security.
Enter core HR information into HCM and maintain data integrity.
Review data and documentation before creating new employee records in HCM.
Correct employee records when changes are required.
Analyze management-provided data to ensure effective dates, action reasons, and approvals are accurately recorded.
Collaborate with Fast Team on exceptions to minimize impact on frontline employees and leadership.
Follow up on approvals and onboarding tasks.
Troubleshoot system integration issues with Fast Team partners.
Ensure I-9 compliance and process E-Verify through an outside vendor.
Verify candidates’ education, professional certifications or licenses, and references as required by contract or customer.
Facilitate in-person and/or virtual training sessions.
Respond to voluntary unemployment claims as required by state agencies.
Assist HR Business Partners in responding to frontline employee questions about HR policies, processes, and practices.
Assist with researching and analyzing HR data related to wage determinations and the Davis-Bacon Act.
Perform other job-related duties as assigned.