HR Coordinator, Talent Acquisition - West Coast Oil Pipeline Project

Trans Mountain • Calgary, AB

1d • Onsite

About The Position

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state. Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets. As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups. Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us! Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as HR Coordinator, Talent Acquisition for the West Coast Oil Pipeline (WCOP). Reporting to the Manager, Talent Acquisition WCOP, this position will provide support to a geographically dispersed group of Talent Acquisition Advisors across all phases of the recruitment, hiring, and onboarding process. Working in a fast-paced project environment, the successful candidate will be adaptable, detail-oriented, and able to adjust to competing priorities while demonstrating a strong willingness to learn and contribute to evolving recruitment and onboarding demands.

Requirements

• Post-secondary education in Human Resources, Business, or related discipline.
• A minimum of 3 years of experience providing recruitment coordination and HR administrative support in a fast-paced, high-volume environment, including candidate correspondence, interview scheduling, offer preparation, onboarding support, data entry, document processing, and maintaining accurate employee or candidate records.
• Experience providing HR administrative support across all stages of the employee lifecycle.
• Commitment to the highest level of integrity and confidentiality.
• A track record of delivering high-quality work in a fast-paced environment, with the ability to manage competing priorities, adjust to changing demands, and support key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Proven organizational skills with the ability to manage priorities, meet deadlines, and maintain attention to detail in a fast‑paced environment.
• Commitment to inclusive practices, a willingness to learn, and openness to contributing positively to a collaborative and supportive workplace culture.

Nice To Haves

• Working towards Chartered Professional of Human Resources (CPHR) designation is considered an asset.
• Previous experience supporting recruitment, HR coordination, or administrative activities in a project-based environment is considered an asset.
• Previous exposure/experience with Applicant Tracking Systems (ATS) and/or Human Resources Information Systems (HRIS).
• Knowledge of SuccessFactors and Microsoft Dynamics 365 is an asset.
• Strong skills with the Microsoft suite of products, proficiency with Word, Excel and PowerPoint is a strong asset.

Responsibilities

• Coordinate recruitment and onboarding activities within the Applicant Tracking System (ATS), ensuring requisitions, candidate profiles, interview stages, offers, onboarding tasks, and related documentation are accurate, complete, and updated in a timely manner.
• Assist with the development, review, and revision of job descriptions and postings, ensuring content is clear, consistent, inclusive, and aligned with role requirements, organizational standards, and posting guidelines.
• Serve as a key point of contact for candidates throughout the recruitment and hiring process by coordinating communications, responding to inquiries, providing timely updates, and supporting a professional and positive candidate experience.
• Create and publish job postings on Trans Mountain’s career site and applicable third-party job boards, ensuring postings are accurate, well-formatted, and released in accordance with internal recruitment processes.
• Prepare employment offer documentation for new hires, supporting accurate completion, approval routing, distribution, tracking, and follow-up in alignment with established hiring procedures.
• Coordinate pre-employment screening requirements with external vendors, candidates, and internal stakeholders, including background checks and related documentation, while monitoring status and escalating delays or issues as appropriate.
• Adapt to shifting recruitment priorities, project timelines, and competing stakeholder demands while maintaining a high level of responsiveness, accuracy, and service orientation.
• Partner effectively with Talent Acquisition, HR Operations, hiring teams, and other internal stakeholders to coordinate onboarding activities and help ensure new hires receive a seamless, timely, and welcoming onboarding experience.
• Provide administrative support for HR and Talent Acquisition programs as assigned, including data entry, document preparation, recruitment tracking, reporting support, meeting coordination, and other activities required to support effective program delivery.
• Maintain accurate recruitment records, employee files, and related HR documentation in accordance with internal document management, confidentiality, and record-keeping requirements.
• Identify opportunities to improve recruitment coordination, onboarding administration, data accuracy, and workflow efficiency, and escalate recommendations to the appropriate level for review, approval, and implementation.
• Demonstrate openness to learning new systems, processes, and ways of working, and apply feedback and new knowledge to continuously improve day-to-day coordination and administrative support.
• Respond to general information requests from candidates, new hires, hiring leaders, and internal HR partners, providing accurate guidance or redirecting inquiries to the appropriate resource as needed.

Benefits

• Valuable experience providing opportunity for professional development and career advancement
• An opportunity to engage with and learn from some of the most talented and experienced people in the business
• Competitive compensation
• Comprehensive benefits programs including flexible benefits, pension and savings plans
• A place to share a sense of purpose and build relationships
• Meaningful work that makes a difference
• An opportunity within the Canadian energy industry

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree