HR Coordinator & Receptionist

Kinetico Incorporated•Newbury Township, OH

7d•Onsite

About The Position

The HR Coordinator & Receptionist is a non‑exempt, hourly role responsible for providing administrative support to the Human Resources function while serving as the primary front desk receptionist for Kinetico’s Global Headquarters. This role is the first point of contact for employees, candidates, and visitors and requires professionalism, reliability, discretion, and strong organizational skills.

Requirements

High school diploma or equivalent
1–3 years of experience in HR administration, coordination, office administration, or receptionist roles
Strong working knowledge of Microsoft Office (Word, Excel, Outlook)
Strong computer skills
Excellent verbal communication skills
Good interpersonal/customer relation skills
Excellent phone skills
Good organizational skills
Excellent time management skills
Ability to multi-task
Ability to sit at a front desk for extended periods
Ability to lift and carry light to moderate office supplies
On-site attendance required during scheduled work hours

Nice To Haves

Associate or Bachelor’s Degree
HRIS experience preferred
Previous experience in a highly confidential or compliance-driven role preferred

Responsibilities

Provide day-to-day administrative support to the HR team
Assist with recruitment coordination, including interview scheduling and candidate communications for permanent and temporary roles
Support HR team with onboarding and offboarding processes, including preparing paperwork, scheduling orientations, and tracking completion
Maintain accurate, up-to-date, and confidential employee records and personnel files
Maintain data integrity of HRIS system: Workday.
Manage HR Communications calendar and collaborate with HR team members to execute communications
Prepare HR-related documents, reports, and compliance materials as necessary
Support employee engagement programs and HR initiatives
Serve as the first point of contact for all visitors, employees, candidates and vendors
Greet visitors professionally and ensure adherence to visitor sign-in and security procedures
Answer, screen, and route incoming phone calls and emails
Maintain a clean, neat, and welcoming reception area
Receive, sort, and distribute incoming mail and deliveries
Schedule conference rooms and assist with meeting logistics
Maintain centralized events calendar for Kinetico Global Headquarters.
Order and manage office and kitchen supplies for Newbury and Suwanee locations.
Provide backup coverage to the CEO’s Executive Assistant as needed
Assist with company announcements, postings, and communications
Perform general clerical and administrative tasks as assigned