HR Associate

St Mary's Montessori•Rancho Cucamonga, CA

17h•$17 - $25•Onsite

About The Position

ST. MARY’S MONTESSORI SCHOOL IS SEEKING A DEPENDABLE AND DETAIL-ORIENTED HR ASSOCIATE TO SUPPORT BOTH HUMAN RESOURCES AND DAILY ADMINISTRATIVE OPERATIONS. THE IDEAL CANDIDATE IS PROFESSIONAL, ORGANIZED, ADAPTABLE, AND ABLE TO HANDLE CONFIDENTIAL INFORMATION WITH CARE AND DISCRETION. THIS ROLE REQUIRES SOMEONE WHO CAN MANAGE MULTIPLE PRIORITIES IN A FAST-PACED SCHOOL ENVIRONMENT WHILE CONTRIBUTING TO THE OVERALL MISSION AND DAILY OPERATIONS OF ST. MARY’S MONTESSORI SCHOOL. The HR Associate supports both human resources functions and daily administrative operations. This role is responsible for onboarding, employee support, payroll coordination, training, and compliance, while also assisting with front office operations, vendor coordination, and general administrative tasks. The position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Requirements

High School Diploma
Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience) is preferred
At least 1.5 years of HR, administrative, or office management experience preferred
Experience with ADP total source preferred
Familiarity with school or childcare environments is a plus
Flexible/adaptable to constant change.
Work independently with minimal supervision.
Ability to prioritize, organize and plan work under own initiative.
Strong tact and diplomacy; interacts with and works cooperatively with students, parents, and staff.
Skill in obtaining, clarifying, and exchanging information
An understanding of relevant school policies and procedures.
Strong organizational skills and attention to detail.
Analytical and problem-solving skills.
Computer skills including the ability to spreadsheet and word processing programs at a highly proficient level. (e.g Microsoft office programs)
High volume of task management, excellent communication, and interpersonal skills.
Ability to handle confidential information with discretion
Be honest and trustworthy
Be respectful
Possess cultural awareness and sensitivity
Be flexible initiative, and reliable
Demonstrate sound work ethics
Able to request additional training in areas that need improvement.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
At least 1.5 years of HR, administrative, or office management experience
Experience with ADP total source
Familiarity with school or childcare environments

Responsibilities

Assist with job postings, applicant screening, and interview scheduling
Prepare offer letters and onboarding paperwork
Facilitate new hire orientation and ensure completion of all required documentation
Track onboarding progress and compliance requirements
Maintain accurate employee files in ADP
Process employee changes (status updates, pay changes, terminations)
Ensure proper documentation and record retention
Review and audit timecards for accuracy and compliance
Assist with payroll processing and resolve discrepancies
Track timekeeping corrections and required documentation
Support employee benefits enrollment and changes
Assist with open enrollment and respond to employee questions
Coordinate with benefits providers as needed
Ensure compliance with applicable labor laws and internal policies
Support audits and maintain required documentation
Assist in updating and communicating HR policies and procedures
Serve as a point of contact for employee questions
Support performance review processes and documentation
Assist with employee concerns and basic conflict resolution
Answer phones, respond to emails, and manage general inquiries
Greet visitors and assist staff, parents, and vendors as needed
Maintain organized filing systems (digital and physical)
Coordinate supply orders, inventory, and vendor relationships
Run errands between schools and various locations (bank deposits, supply pickups, etc.)
Assist with scheduling meetings and managing calendars
Support tuition billing systems (e.g., Procare) and basic account inquiries
Assist with payment tracking, deposits, and documentation
Coordinate with accounting on invoices and vendor payments
Help coordinate maintenance requests and vendor services
Track compliance items (licensing, required postings, inspections)
Support audit preparation and documentation collection
Assist with school events
Prepare materials and coordinate logistics for internal functions
Consistently and regularly attend work as scheduled.
Complete other duties as assigned by the Head of School /Assistant Director/Corporate Staff.
Assist with the cleanup and maintenance as needed.
Attend scheduled school events, if required.

Benefits

Health, Vision, Dental, and Life Insurance which include an employer paid options.
Access to a members only online discount platform providing savings on brand-name products, services, and local retailers for employees.
Sick Pay (40 hours)
Paid Training(s)
Discounted tuition for staff children (Based on availability)
Annual wage review
401(k) - After one year of employment
Monthly Birthday Celebration
Employee Agreement
Paid Vacation Time (40 hours accrued)
Eight paid holidays for a year