HR Associate, HR Data Center

GRIFOLS, S.A.•NC-RTP, CA

3d•Onsite

About The Position

Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions. The position provides administrative support with day-to-day operations in the corporate HR shared services center. Primary responsibilities for the role include but are not limited to the following: Enters and audits HR transactional data within a centralized HR database and ancillary HR systems. Ensures the information is accurate and adheres to corporate standards. Assists with data entry into HR systems, retrieving / updating employee files, or preparing reports. Processes diverse and confidential information requiring extreme accuracy, independent judgment and discretion. Organizes and maintains employee files. Processes various forms related to documenting HR activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc. Provides support for assigned projects and tasks to ensure successful completion. Troubleshoots technology issues and identifies solutions, partnering with vendors to complete enhancements and communicating within the HR community. Works with IT/vendors/users on resolution and process improvements. Interacts with HR community to provide data, systems support, and issue resolution. Ensures data consistency and integrity by owning the development and maintenance of the HR data dictionary, creating and supporting processes to ensure data consistency, performing monthly data audits, identifying and escalating areas for concern, and managing requests for changes to HR data. Works within the HR function to support government reporting requirements. Partners with HR functions to apply data and process analysis techniques to identify areas for continuous process improvement. Acts as primary liaison for HR and, if necessary, to IT for requests for new interfaces or troubleshooting existing data interfaces. Maintains ownership of HR data processes. Develops and maintains standard operating procedures (SOPs) with internal controls. Analyzes and approves employee data against submitted requests to ensure data accuracy and processing of aligned actions. Enters HR transaction data within a centralized HR database and ancillary HR systems. Ensures the information is accurate and adheres to corporate standards. Audits employee data to ensure system database integrity in compliance with internal control requirements. Comprehends and monitors system interfaces (Onboarding, SAP, ADP) and informs Supervisor of any deficiencies. This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Managers and/or supervisors may assign other duties as needed.

Requirements

Associate's degree preferably in HR.
Typically requires 2 years of HR experience.
Knowledge of HR policies, programs, operations and benefits.
Excellent skills in Microsoft Office, Excel, and Word (Pivot table and VLOOKUP is a plus).
Strong verbal and written communication skills.
Ability to manage multiple assignments and balance workload independently.
Ability to communicate clearly and concisely through email, chat, and telephone to deal with difficult situations.
Performs data gathering and analysis.
Highly organized with strong attention to detail and accuracy in processing requests.
Must be a dependable team player with a positive attitude.

Nice To Haves

PHR Certification is preferred.
Experience with ADP Enterprise HR data entry is a plus.
Prior experience in SAP (preferred).
Experience processing payroll or benefits is a plus.

Responsibilities

Enters and audits HR transactional data within a centralized HR database and ancillary HR systems. Ensures the information is accurate and adheres to corporate standards.
Assists with data entry into HR systems, retrieving / updating employee files, or preparing reports.
Processes diverse and confidential information requiring extreme accuracy, independent judgment and discretion.
Organizes and maintains employee files.
Processes various forms related to documenting HR activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.
Provides support for assigned projects and tasks to ensure successful completion.
Troubleshoots technology issues and identifies solutions, partnering with vendors to complete enhancements and communicating within the HR community. Works with IT/vendors/users on resolution and process improvements.
Interacts with HR community to provide data, systems support, and issue resolution.
Ensures data consistency and integrity by owning the development and maintenance of the HR data dictionary, creating and supporting processes to ensure data consistency, performing monthly data audits, identifying and escalating areas for concern, and managing requests for changes to HR data.
Works within the HR function to support government reporting requirements.
Partners with HR functions to apply data and process analysis techniques to identify areas for continuous process improvement.
Acts as primary liaison for HR and, if necessary, to IT for requests for new interfaces or troubleshooting existing data interfaces.
Maintains ownership of HR data processes. Develops and maintains standard operating procedures (SOPs) with internal controls.
Analyzes and approves employee data against submitted requests to ensure data accuracy and processing of aligned actions.
Audits employee data to ensure system database integrity in compliance with internal control requirements.
Comprehends and monitors system interfaces (Onboarding, SAP, ADP) and informs Supervisor of any deficiencies.