HR Assistant
About The Position
The HR Assistant supports a positive, organized, and responsive employee experience at Leaps & Bounds. The role assists with recruitment and interview coordination, onboarding, personnel records, employment verifications, credentialing, payroll processing, and routine employee inquiries. The HR Assistant also conducts 30-, 60-, and 90-day new-hire check-ins, tracks required documentation and credentials, and helps maintain compliance throughout the employee lifecycle. Success requires attention to detail, professionalism, discretion, and a commitment to supporting employees and the organization’s mission.
Requirements
- Previous HR, recruiting, administrative, or office support experience is preferred.
- Strong organizational skills and attention to detail.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Ability to manage multiple priorities and meet deadlines.
- Professional judgment and ability to handle confidential information.
Nice To Haves
- Experience with HRIS or payroll systems, such as Paylocity.
- Knowledge of California employment practices.
Responsibilities
- Help coordinate employee meetings, trainings, and performance review documentation.
- Respond to routine employee questions and direct complex matters to the HR Manager and CEO.
- Assist with attendance, time-off, and other HR tracking records, including supporting supervisors with team members’ time-off requests.
- Prepare HR letters, reports, spreadsheets, and internal communications.
- Handle employment verifications within company policy and respond to EDD claims in a timely manner.
- Support other HR projects and administrative duties as assigned.
- Coordinate the full-cycle recruiting process across departments and support recruitment activities, including posting openings.
- Screen applications and coordinate interviews with candidates and hiring managers; prepare interview materials and communicate scheduling details.
- Assist with offer letters, employment documents, pre-employment requirements, onboarding materials, and onboarding paperwork.
- Conduct and document 30-, 60-, and 90-day check-ins with new hires.
- Maintain new-hire paperwork, personnel files, and onboarding checklists; ensure onboarding documentation is completed and filed appropriately.
- Track required employment documents, certifications, licenses, and expiration dates.
- Maintain accurate and confidential electronic and physical personnel records; scan, organize, file, and retrieve employee documents.
- Track missing, expiring, or required documentation and support audits and compliance with organizational and legal requirements.
- Create, distribute, and file status change letters, personnel action forms, and related documents.
- Assist with ordering and distributing name badges for new hires.
- Collect and verify therapist licenses, certifications, background checks, and other credentials; assist with credentialing and recredentialing submissions.
- Assist with payroll preparation, data entry, and review; help resolve routine timekeeping and payroll questions.
- Maintain confidentiality when handling employee and payroll information and escalate employee concerns, sensitive matters, and potential compliance issues to the HR Manager and CEO.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
