HR Assistant (12-month contract)

The Health Employers Association of BC • Vancouver, BC

1d • Hybrid

About The Position

HEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbia’s publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 138,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more. Join our highly talented team in a culture of learning, innovation, and visionary thinking. The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location; minimum 2 days per week on site work is required) and will live within commuting distance of our Vancouver office. For more information, visit www.heabc.bc.ca

OPPORTUNITY:

Reporting to the Director of Human Resource Services and the Senior HR Advisor, the Human Resources Assistant provides comprehensive administrative and operational support to the department. Key responsibilities include assisting with recruitment, benefits administration, and performance management, as well as maintaining personnel files and retention schedules. The Assistant plays a vital role in updating HR policies and administering timekeeping systems. This position requires a high degree of confidentiality and a proactive approach to supporting departmental projects and initiatives.

Requirements

• Diploma or certificate in Human Resources Management, Office Administration, or a related field.
• 3–5 years of recent, relevant experience, ideally within a healthcare environment; or an equivalent combination of education, training, and experience.
• Strong understanding of HR principles, administrative practices, and organizational policies.
• Exceptional verbal and written communication skills, with the ability to engage professionally with stakeholders at all levels, including senior health authority and government executives.
• Demonstrated analytical and decision-making skills with a proactive approach to resolving issues.
• Proven ability to work independently under pressure, manage competing priorities, and meet tight deadlines in a fast-paced environment.
• Ability to exercise significant judgment, tact, and discretion when handling highly sensitive or confidential personnel information.
• Intermediate to advanced proficiency in Microsoft Office Suite and experience with HRIS software.

Responsibilities

• Coordinate recruitment processes, including posting vacancies, arranging advertising, screening applicants, scheduling interviews, and conducting reference checks.
• Initiate and oversee onboarding requests for internal departments, following up to ensure setup is complete and timelines are met.
• Process HR documentation related to payroll, benefits administration, and employee status changes.
• Manage confidential personnel files, ensuring records are created, maintained, and updated accurately.
• Administer record retention and destruction schedules for HR files in compliance with organizational policies.
• Conduct new staff orientations, including hands-on training for the HRIS and timekeeping systems.

Benefits

• In office or hybrid work environment – flexibility that suits your needs.
• Competitive salary and extended health & dental benefits for contract employees.
• 13 paid statutory holidays per calendar year.
• A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity.
• The opportunity to make a positive contribution to the BC health care system through your work.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree