HR Assistant

Stoughton Trailers, LLC•Stoughton, WI

About The Position

This role serves as the primary HR contact for employees, supervisors, and visitors, assisting with the daily operations of the Human Resources department. The HR Assistant will handle a wide range of employee inquiries, manage HR data entry and processing, coordinate employee recognition events, and support various HR functions including recruiting, employee relations, and benefits administration. This position requires strong communication, organizational, and administrative skills, with a focus on maintaining confidentiality and representing the company professionally.

Requirements

Experience in or formal education in human resources law, including FMLA, EEOC, ADA, the legal aspects of interviewing/hiring and general HR law.
Ability to remember names and circumstances, answer questions accurately, represent the company professionally, compose and edit letters, and communicate with employees and managers.
Experience in the administration of company policies and procedures.
Ability to maintain confidentiality.
Good decision-making skills.
Analytical skills for analyzing reports, statistics, and information.
Experience and/or education on any computer system is required (specifically in Microsoft Word and Excel would be helpful).
Knowledge of office equipment, including, but not limited to, fax and copier.
Ability to work independently or in a group setting.
Interpersonal Skills
Ability to think quickly on your feet
Communication Skills, including but not limited to public speaking and listening skills.

Nice To Haves

Bachelor’s degree in HR Management or related area or equivalent experience preferred.
List any other Certifications

Responsibilities

Serve as the first HR contact for employees, supervisors, and visitors.
Assist with the day-to-day operations of the Human Resources department.
Answer employee questions regarding benefits, shift changes, promotions, appraisals/pay changes, employee status, direct deposit, leave of absence, attendance, and Kronos.
Generate and assist with HR reports daily, weekly, or monthly as needed.
Conduct data entry for new hires for Plant 5, 6, and 1.
Process terminations, job transfers, and employee wage changes in Kronos.
Answer the main HR phone line and transfer calls.
Coordinate and organize anniversary and retirement celebrations, including ordering checks.
Maintain I-9 documentation and process E-Verify.
Review uniform invoices in the OnBase system and send for approval.
Create new badges and manage replacement badges plant-wide.
Prepare new employee personnel files and maintain records of all personnel files and their contents.
Assist recruiting teams in the talent acquisition process.
Assist HR BP team with employee relations issues.
Assist employees with the leave of absence process.
Distribute employee notices/communication throughout the plants.
Process reimbursement of Canteen vending machines.
Verify employment for outside agencies via fax or phone.
Respond to unemployment questionnaires from the state unemployment agency.
Translate safety documents, handouts, signage, and other employee communication from English to Spanish.
Assist with company functions or celebrations (e.g., employee appreciation, holiday parties).
Assist benefits team and talent development team with orientation preparation.
Interpret simultaneously during employee trainings.
Interpret in consecutive mode during employee evaluations, consultations, or disciplinary actions.
Process employee tax withholding forms within 24 hours of submission.
Interpret trainings with the talent development team and employee meetings with supervisors.
Manage HR petty cash supply.
Coordinate recognition of employees’ life events and milestones (e.g., ordering flowers, sending sympathy cards).
Work and communicate in a team environment.
Perform other duties as assigned by the Company.