PT HR Assistant

City of Deer Park•Deer Park, TX

About The Position

The Human Resources Assistant provides administrative and clerical support to the Human Resources team under the direct supervision of the Human Resources Manager. The position supports daily operations and assigned projects, assisting with employee records, recruitment, onboarding, and employee activities. It requires maintaining confidentiality and providing courteous service to employees, applicants, and the public. The position has no supervisory responsibilities. The role is primarily performed in an office setting with typical office equipment, lighting, and generally quiet to moderate noise levels. Occasional assistance with employee events may take place at other City facilities or outdoors. Work regularly involves sitting, communicating with others, viewing computer screens and documents, and using office equipment. The employee also reaches for and handles materials, occasionally stands and walks, and may occasionally lift or move materials weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Selection may include a formal application, rating of education and experience, an in-person interview, a reference check, and job-related tests. The listed duties are illustrative and may change as the employer's needs and job requirements change.

Requirements

High school diploma or equivalent required.
Effective verbal and written communication skills.
Strong customer service and interpersonal skills, including the ability to assist applicants, employees, and the public professionally and courteously.
Ability to handle sensitive information and situations with confidentiality, tact, and discretion.
Strong organizational skills and attention to detail.
Ability to perform accurate data entry and maintain organized files and records.
Ability to follow instructions and established procedures, prioritize assigned tasks, and meet deadlines.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook, or related software.
Ability to learn the City's HR, payroll, and recruitment systems.
Ability to work cooperatively with the HR team and other City departments.

Nice To Haves

College coursework in human resources, business administration, or a related field.
Prior clerical, administrative, or related office experience.
Experience handling confidential information and maintaining accurate records.

Responsibilities

Provide administrative and clerical support to the HR department, including data entry, correspondence, document preparation, scheduling, and preparing routine reports and materials.
Respond to routine inquiries from applicants and employees and refer more complex questions to the appropriate HR team member.
Maintain accurate and current HR files, records, and documentation according to established procedures and records-retention requirements.
Protect the integrity and confidentiality of human resource files and records.
Assist with periodic reviews of HR files and records to ensure required documents are complete, accurate, and appropriately maintained.
Assist with posting, updating, and closing job announcements in NEOGOV and other approved recruitment sources.
Support recruitment activities by communicating with applicants and preparing recruitment materials.
Assist with new-hire paperwork, orientation materials, and onboarding activities.
Prepare and issue employee identification badges.
Assist with benefits enrollment materials, routine documentation, and communications with employees and benefit providers, as directed.
Process routine employment-verification requests according to established procedures.
Assist with coordinating benefits enrollment events, organization-wide meetings, employee recognition events, department meetings, and other City employee events.
Maintain office supplies and assist with organizing HR work areas and materials.
Perform other related duties as assigned.