HR Assistant

Metropolitan Tulsa Transit Authority•Tulsa, OK

3d•Onsite

About The Position

Performs a variety of administrative duties in day-to-day operations and activities. This role involves maintaining confidentiality, ensuring compliance with employment laws, and supporting the HR team with various tasks related to new hires, terminations, benefits, reporting, and recruitment.

Requirements

Must be able to maintain confidential information.
High School Diploma or GED required.
At least one year of work experience.
Excellent interpersonal skills.
Ability to communicate effectively with the public and co-workers on the telephone, in person, and in group settings.
Excellent grammar, spelling, and punctuation skills.
Ability to exhibit a high level of confidentiality and reliability.
Ability to take initiative in completion of tasks.
Good computer knowledge and usage skills.
Ability to handle numerous activities at once.
Must be able to work with limited supervision.
Possess excellent organizational skills.
Ability to hear telephone and directions given.
Visually perform essential functions for satisfactory job performance.
Ability to view visual display terminals for extended periods.
Must be safety conscious and avoid accidents if possible.

Nice To Haves

Associate’s degree preferred.
Knowledge of various employment laws and practices is preferred.

Responsibilities

Maintain confidentiality of all company and personnel related information.
Identify and resolve problems in a timely manner.
Maintain compliance with federal, state, local employment, benefit, and drug testing laws.
Gather and analyze information skillfully.
Perform general office duties (filing, copying, faxing).
Prepare and distribute correspondence.
Respond to requests for verification of employment.
Coordinate and process new hire and termination paperwork.
Respond to benefit questions and issues.
Assist with preparing, maintaining, updating, and submitting reports and logs (Promotions/transfers, Pension Cards, retirement logs).
Enter new employees in ADP.
Complete E-Verify for new hires.
Maintain I-9 information and ensure accuracy, remove terminations and destroy according to document retention guidelines.
Complete ADP new hire and termination checklists, and forward new hire personnel file and completed checklist to HR Director.
Assist the HR team when necessary.
Attend Human Resources seminars and job fairs, as needed.
Manage document retention.
Investigate and evaluate external complaints, interview employees, retrieve and view videos.
Run Birthday & Anniversary Report each month, order and distribute anniversary packets and gifts.
Handle disciplinary actions and performance counseling as needed.
Follow-up with complaints in a timely manner.
Provide updated reports every 2 weeks for Directors’ Meetings.
Prepare monthly reports for Board of Trustees meetings.
Maintain knowledge of MetroLink Tulsa’s Policies, Procedures and Union Contract.
Prepare, maintain, update, and submit reports and logs (Seniority List, Termination List, Promotion/Transfer Log).
Assist with recruiting (advertising, posting jobs, contacting agencies, job fairs, etc.), when needed.
Assist with performing background checks on applicants, when needed.
Assist with scheduling interviews or interviewing, when needed.
Assist with scheduling pre-employment drug screens/physicals, when needed.
Report to work on a regular and timely basis.
Perform other incidental duties as may be assigned.
Order MVRs annually (Oct/Nov).
Be available to attend training on or offsite.
Assume responsibility for special projects when assigned.
Assume additional responsibilities as directed or required.