HR Assistant

METRO COMMUNITY HEALTH CENTER•Pittsburgh, PA

13d•Onsite

About The Position

The Human Resources Assistant provides administrative and HR assistance to the HR Director. This role assists with the recruitment and on-boarding of new hires assigned to each department. This role assists the HR Director in facilitating HR initiatives through the line of business. This position is the primary liaison between Payroll and Human Resources. This position will support the HR Director during Open Enrollment. This position is responsible to assist with maintaining and updating our Learning Management System (LMS) Relias Learning for HR. This role provides administrative support needed, including scheduling of meetings, record keeping, file maintenance and HRIS entry.

Requirements

Ability to work independently and with a team
Ability to work under minimum supervision and demonstrate strong initiative.
Ability to deal in an organized manner with problems involving multiple variables within the scope of the position.
Ability to recognize, evaluate, solve problems, and correct errors, and to develop processes that eliminate redundancy.
Ability to conceptualize workflow, help develop plans, and implement appropriate actions.
Ability to communicate effectively in writing, over the telephone, and in person.
High school diploma or equivalent required
Minimum of 1-3 years of administrative experience, preferably in an HR environment, or a combination of education and experience.
Associates degree in related field or equivalent combination of experience
Working knowledge all various employment laws are desirable
Previous experience should include a minimum of one year working in a customer service-oriented environment
Work requires excellent professional written and verbal communication and interpersonal skills
Work requires willingness to work a flexible schedule
High level of confidentiality required
Ability to work reliably, with professionalism in a high-volume, high-demand medical environment
Proficiency in Word, Excel, PowerPoint, and E-mail
Ability to prioritize and manage time

Responsibilities

Primary liaison between Human Resources and Payroll
Responsible for assisting with updating and maintaining HR metrics in Paycom and in reports
Assist with the recruiting efforts for the assigned line of business, including resume screening, scheduling of interviews, and generation of offer letters
Assist with new employee on boarding. Help coordinate date and time of orientation, reserve conference room and make sure all new hires are notified of time, place and items needed for orientation
Assist with Benefits Administration, primarily related to open enrollment etc.
Assists in the update/maintenance of our HRIS system (Paycom)
Ensure current job descriptions are on file for all employees; work with management team to help draft new job descriptions for new positions
Maintain a visible Human Resources presence throughout Metro; help assist employees with concerns and questions
Assists with organizational training and development efforts; help coordinate employee training with appropriate vendors
Responsible for data entry into HRIS systems for employee transactions. Ensure accuracy and compliance.
Help with Payroll to ensure FTE allocations are accurate and individual records are maintained
Assist with preparation of monthly reports or as needed for the Senior team
Assist with preparation of HR data for All Staff Meetings
Run reports as necessary for department projects
Forward invoices for payment
Assist with and schedule exit interview process
Assists in organizational training and development efforts, including but not limited to coordinating location and all items necessary for sessions
Coordinate Human Resource news to Communication Dept. for monthly newsletter
Perform other duties as assigned