HR ASSISTANT - PART-TIME

Community Mainstreaming Associates•Westbury, NY

14d•$22 - $24•Onsite

About The Position

The Human Resources Assistant supports the Human Resources department by coordinating benefits administration, payroll-related data entry, and employee record maintenance. The position requires attention to detail, confidentiality, accuracy, and responsive communication with employees, managers, benefit providers, and payroll partners. The assistant processes benefits enrollments, reviews payroll deductions and benefits billing, supports employees with benefits enrollment and questions, assists with open enrollment, maintains benefit records, and coordinates benefit terminations and COBRA enrollment when applicable. The role also supports communications and documentation related to workers’ compensation claims, FMLA leave, and New York State Short-Term Disability. Payroll duties include entering and updating employee and compensation information in ADP, ensuring benefit deductions are accurate and timely, running reports, and checking employee profiles, benefit enrollment details, employment classifications, and PTO assignments. The position is based in Westbury, New York, and is part-time, Monday through Friday, from 10 AM to 2 PM.

Requirements

Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, particularly Word and Excel.
Ability to learn and navigate HRIS, applicant tracking, and benefits administration systems.
Strong customer service and interpersonal skills.
Ability to handle sensitive information with discretion and maintain strict confidentiality.
Professional judgment and a commitment to accuracy, accountability, and ethical conduct.

Nice To Haves

Associate degree in Human Resources or a related field; equivalent education and relevant experience may be considered.
One to two years of administrative or human resources experience.
Experience working with HRIS or payroll systems.

Responsibilities

Process benefits enrollments for newly eligible employees.
Review monthly payroll deductions for accuracy and resolve discrepancies in a timely manner.
Review and submit monthly billing for health and welfare benefits.
Assist employees with enrollment in medical, dental, vision, and life insurance plans.
Provide new hires with benefits information, enrollment instructions, and follow-up support.
Respond to employee questions about benefits eligibility, enrollment deadlines, coverage changes, and related procedures.
Communicate with benefits administrators and insurance providers to resolve employee issues.
Support open enrollment activities, including employee reminders, enrollment tracking, and documentation.
Terminate employee benefits when employees become ineligible and coordinate COBRA enrollment when applicable.
Follow up with benefit-eligible employees before enrollment deadlines.
Maintain accurate and current employee benefit profiles and records.
Assist employees with adding or updating beneficiaries and dependents.
Add, update, or terminate employee benefit deductions in ADP as needed.
Coordinate employee communications and documentation related to workers’ compensation claims, FMLA leave, and New York State Short-Term Disability.
Enter new hires, terminations, status changes, salary changes, and approved personnel updates into ADP.
Ensure benefit payroll deductions are entered accurately and on time.
Update employee salary information, PTO assignments, compensation changes, and manager assignments as approved.
Run reports as needed and verify employee profile and benefit enrollment information for accuracy.
Ensure employee status and PTO assignments align with current employment classification and organizational records.