HR Assistant II

Mouser•Mansfield, TX

1d•Onsite

About The Position

This role provides a high level of customer service in all interactions with employees, peers, management, and visitors. The HR Assistant II will handle incoming calls and walk-in visitors simultaneously, ensuring inquiries/needs are handled or appropriately redirected. This position requires the ability to remain open and adaptable to changes in the work environment, manage competing demands, and work effectively and efficiently with frequent change, delays, or unexpected events. The HR Assistant II will relate well with a diverse population and at all levels inside and outside the organization, while maintaining professional and constructive working relationships and an extremely high level of confidentiality.

Requirements

High School diploma or equivalent required
2+ years Human Resource experience required. For internal candidates, experience can be a combination of internal and external experience.
Demonstrated I-9 and E-very experience preferred

Nice To Haves

Skill evaluation: Behavioral (80%); Excel (80%)
High level of customer service skills required.
Excellent verbal and non-verbal communication and telephone etiquette, with ability to communicate with people at all levels internally and externally
Exhibits strong analytical and organizational skills, with the ability to manage multiple departmental activities
PC experience in a Microsoft Windows environment, proficient with internet e-mail, Microsoft Word, Excel, Power Point, Outlook, and other software
Detailed and thorough in work habits with multi-tasking ability
Ability to work with minimum supervision, independently, and as a member of a team
Ability to use, read, and interpret spreadsheets and printed reports
Ability to use computers and computer systems for extended periods of time
Ability to enter high volumes of data with great accuracy
Completes detailed work in a timely, dependable, accurate, and thorough manner
Works effectively and efficiently in a variety of systems; Conscientious about varying responsibilities, assignments, and deadlines

Responsibilities

Handles incoming calls and walk-in visitors simultaneously, ensuring inquiries/needs are handled or appropriately redirected.
Remains open and adaptable to changes in the work environment, manages competing demands and is able to work effectively and efficiently with frequent change, delays, or unexpected events.
Provides a high level of customer service in all interactions with employees, peers, management, and visitors.
Relates well with diverse population and at all levels inside and outside the organization.
Maintains professional and constructive working relationships.
Maintains an extremely high level of confidentiality.
Performs a variety of recruiting support duties, including facilitation of various assessments, coordination of interviews, administration of new employee background and drug screen process from start to finish, and preparation of facility for new employee orientation.
Assists or prepares correspondence, makes photocopies, faxes documents, and performs other various projects as needed.
Manages HR inbox, distributes appropriately, and completes certified mail requests as needed.
Ensures HR Lobby is open and ready for business on time and secured at end of day.
Heavy file room organization: Prepares and maintains employee files and ensures all documents are filed timely and accurately, and are maintained in compliance with applicable internal and legal requirements.
Prepares access badges and maintains necessary systems and associated paperwork.
Processes I-9 paperwork and completes the E-Verify process to assist in verifying new and existing employees’ status.
Maintains Labor Law posters, ensuring current and posted appropriately throughout the campus.
Supports and assists HR in maintaining the day-to-day administrative functions requested by the business.