HR and Recruiting Coordinator

Poms & Associates Insurance Brokers LLC•Calabasas, CA

3h•$25 - $28•Hybrid

About The Position

Poms & Associates is seeking a Human Resources & Recruiting Coordinator to support day-to-day HR operations under the direction of the Human Resources Manager. This role provides administrative and operational support across the employee lifecycle, including recruiting coordination, onboarding, benefits administration, HR systems maintenance, and general HR functions, ensuring processes are executed efficiently and in compliance with applicable laws and company policies.

Requirements

High school diploma or GED required
At least 1 year Human Resources experience or related role
Exceptional interpersonal skills, professionalism, and ability to remain effective under pressure
Working knowledge of HR principles, practices, and procedures.
Excellent communication skills, both oral and written
Collaborate effectively in a team environment, exhibiting strong self-starting capabilities with minimal supervision.
High attention to detail and strong follow-through.
Strong organizational skills with the ability to prioritize, manage multiple tasks, and meet deadlines.
Show a genuine willingness to learn, coupled with intuition, resourcefulness, and coachability.
Analytical thinking and problem-solving skills
Proficiency in Microsoft Word, Excel, and Outlook
Proven ability to handle sensitive and confidential information with discretion.

Nice To Haves

College degree is a plus
HR Information System experience
Paylocity experience is a plus
Experience with HRIS/ATS systems preferred

Responsibilities

Assist the department in managing various human resources programs, processes and procedures.
Support the full recruitment lifecycle, including: Post open positions and managing job postings
Conduct initial candidate screening and phone interviews
Coordinate interviews with hiring managers and interview teams
Communicate with candidates throughout the hiring process
Update applicant and hiring status in the HRIS/ATS
Assist with the preparation and coordination of offer letters and pre-employment documentation
Serve as a liaison between candidates, hiring managers, and HR to ensure a positive and professional candidate experience.
Coordinate and facilitate all pre-onboarding activities
Lead and conduct new hire onboarding sessions to ensure a smooth and engaging introduction to the organization.
Ensure completion and accurate processing of new hire paperwork and system setup.
Manage the HR inbox and respond to employee inquiries related to HR policies, procedures, benefits, and general employment questions.
Maintain accurate and up-to-date employee records and HR documentation within HRIS and other systems.
Assist with employee lifecycle events such as job changes, leaves of absence, and terminations, including documentation and coordination.
Assist with occasional payroll administration tasks
Support special HR projects, research, and process improvements as assigned.
Generate and prepare identified HR reports, audits, and documentation as requested.
Handle sensitive and confidential information with discretion and professionalism.
Maintain compliance with federal, state and local employment and benefit laws and regulations
Perform other duties, projects and research as assigned
Occasional travel may be required.

Benefits

Comprehensive health, dental, and vision coverage
Flexible Spending Accounts (FSA) traditional and dependent care
Supplemental Insurance including Short Term Disability, Long Term Disability, Long Term Care, and Basic Life and Accidental Death & Dismemberment insurance
401(k) retirement plan with employer matching
Worldwide Travel Assistance Program
Vacation Time
3 Floating Holidays
Sick Leave
Observed Holidays
Paid Leave (Jury Duty, Volunteer Time off, Disability, Parental Leave, etc.)
Employee Assistance & Employee Discount Programs
Professional development opportunities, including tuition reimbursement and in-house education classes
Career advancement opportunities
Flexible work arrangements, including remote work options