Temporary HR and Admin Assistant

EBR Systems, Inc.•Sunnyvale, CA

1d•$22 - $26•Onsite

About The Position

We're looking for a highly organized, people-first HR & Office Assistant to be the operational backbone of our Santa Clara headquarters. This role sits at the intersection of HR support and office operations - you'll be the first face visitors see, the person who keeps the office running smoothly, and a key support to our HR team as we scale. This is an ideal role for someone early in their HR or operations career who wants broad exposure in a fast-moving medtech environment.

Requirements

An adaptable, proactive problem solver with 1–2 years of administrative, office operations, or HR support experience
Strong organizational skills and attention to detail - you follow through and nothing falls through the cracks
Warm, professional communication style; comfortable being the first point of contact
Proficiency with Microsoft Office/M365; experience with an HRIS (Paylocity a plus) is a bonus
Discretion with confidential information - HR handles sensitive data and you'll treat it accordingly

Nice To Haves

Experience with Paylocity (HRIS)

Responsibilities

Serve as the primary on-site receptionist - welcoming visitors, managing building access, and creating a professional first impression
Handle incoming mail and packages, including scanning and routing checks and sending tax documents to Paylocity.
Own office supply and snack inventory - proactively monitoring levels and placing orders to keep the office stocked
Provide data entry and administrative support in Paylocity (HRIS)
Coordinate interview scheduling across hiring managers and candidates, ensuring a smooth candidate experience
Assist with maintaining the Employee Handbook and other HR compliance related tasks
Coordinate with reps and hospital credentialing offices to resolve outstanding requirements and minimize time-to-access delays
Assist with planning and execution of company events, including Town Hall meetings, team gatherings, and milestone celebrations
Assist with planning and execution of senior leadership events (offsites)
Support facilities coordination as needed across our office locations