Temporary HR and Admin Assistant

EBR Systems • Sunnyvale, CA

20h • Onsite

About The Position

We're looking for a highly organized, people-first HR & Office Assistant to be the operational backbone of our Santa Clara headquarters. This role sits at the intersection of HR support and office operations - you'll be the first face visitors see, the person who keeps the office running smoothly, and a key support to our HR team as we scale. This is an ideal role for someone early in their HR or operations career who wants broad exposure in a fast-moving medtech environment.

Requirements

• An adaptable, proactive problem solver with 1–2 years of administrative, office operations, or HR support experience
• Strong organizational skills and attention to detail - you follow through and nothing falls through the cracks
• Warm, professional communication style; comfortable being the first point of contact
• Proficiency with Microsoft Office/M365
• Discretion with confidential information - HR handles sensitive data and you'll treat it accordingly

Nice To Haves

• experience with an HRIS (Paylocity a plus)

Responsibilities

• Serve as the primary on-site receptionist - welcoming visitors, managing building access, and creating a professional first impression
• Handle incoming mail and packages, including scanning and routing checks and sending tax documents to Paylocity.
• Own office supply and snack inventory - proactively monitoring levels and placing orders to keep the office stocked
• Provide data entry and administrative support in Paylocity (HRIS)
• Coordinate interview scheduling across hiring managers and candidates, ensuring a smooth candidate experience
• Assist with maintaining the Employee Handbook and other HR compliance related tasks
• Coordinate with reps and hospital credentialing offices to resolve outstanding requirements and minimize time-to-access delays
• Assist with planning and execution of company events, including Town Hall meetings, team gatherings, and milestone celebrations
• Assist with planning and execution of senior leadership events (offsites)
• Support facilities coordination as needed across our office locations

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed