HR Analyst and Program Manager

Harvard University • Cambridge, MA

6h • Hybrid

About The Position

The HR Analyst and Program Manager is part of the Harvard Library Human Resources team within Harvard Human Resources. The role manages key HR functions for Harvard Library (CADM) and FAS Libraries (FAS) and reports to the Associate Director of HR for Harvard Library.

The position oversees position classification, compensation, position management, HR systems access and compliance, HRIS reporting and data integrity, performance management, and program support. It analyzes and classifies roles, recommends compensation, manages related request processes, supports position actions and reorganizations, and coordinates the annual performance review cycle. The role also provides program management for changing or short-term initiatives, supports student-worker activities, and manages staff selection and enrollment in the Harvard Leadership Development Program.

The position is based on site in Cambridge, Massachusetts, with a potential hybrid work arrangement subject to Harvard policies, department discretion, and operational needs. Work is performed in an office setting. The role is scheduled for 35 hours per week and has a 90-day orientation and review period. Harvard is unable to provide visa sponsorship for this position.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least 5 years of relevant HR experience.
• Knowledge of Microsoft Office Suite and HRIS applications and analytics.
• Expertise in navigating and accessing HRIS data across systems such as QlikView, PeopleSoft, and Aurora.
• Advanced knowledge of employment law and HR policies and practices.
• Financial and business acumen.
• Demonstrated experience administering bargaining-unit policies and procedures.
• Demonstrated commitment to inclusion and belonging.

Responsibilities

• Analyze and classify new, vacant, and filled positions using Harvard benchmarks and guidelines.
• Manage the classification process from intake and review through decisions and communications.
• Convene and lead the classification committee, and potentially train Harvard Library HR staff on classification.
• Serve as the subject matter expert for library role classification and consult with other functional-area subject matter experts as needed.
• Classify roles for the annual Association of Research Libraries survey.
• Review and update classification policies, tools, and forms, and participate in related projects such as the Job Family Framework and reorganizations.
• Recommend compensation levels using internal equity, market data, and university guidelines, including for new or vacant positions, equity reviews, interim pay, and bonuses.
• Manage compensation requests from intake through analysis, decision, and communication, and potentially train Harvard Library HR staff on compensation analysis.
• Review and update compensation policies, tools, and materials; ensure alignment with Harvard and Library policies; and partner with the Harvard Human Resources Compensation Office as needed.
• Participate in compensation initiatives such as the Annual Salary Increase Program and year-end bonus program.
• Oversee position management to align with library goals and Harvard policy; track positions and vacancies with the Finance Office and leadership.
• Manage position-action requests, including collecting requests, preparing materials, submitting them to the appropriate committee, and communicating outcomes.
• Provide strategic position-management support for reorganizations and partner with the HHR Coordination and Operations team to maintain accurate, timely position data.
• Serve as the Authorized Requestor for HR systems; determine and approve Harvard Sponsored Roles; and complete and sign off on the annual Harvard Yearly Access Review.
• Produce and analyze complex HR data reports, provide expertise in accessing, interpreting, and presenting data from multiple HR systems, and support data integrity through policy development, training, and consistent practices.
• Manage the annual performance review cycle, including ongoing conversations, goal setting, mid-year conversations, and year-end reviews; coordinate timelines, communications, tools, and materials; update leadership; and ensure alignment with University priorities, resources, and guidance.
• Provide program management support for changing or short-term initiatives and priority areas, and support activities related to student workers.
• Manage selection and enrollment of staff in the Harvard Leadership Development Program.
• Perform other duties as assigned.

Benefits

• Generous paid time off, including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities, including tuition assistance and reimbursement.
• Commuter benefits, discounts, and campus perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level