HR Administrator

Halma plc•Redmond, WA

9d•$30 - $35•Hybrid

About The Position

The HR Administrator is a hybrid role responsible for supporting core HR operations—including payroll, benefits administration, and generalist-level HR support—while also providing administrative assistance to the CEO. This role combines the responsibilities of an HR Coordinator and a junior HR Generalist, with a strong operational focus and high attention to detail. This position plays a critical role in ensuring the accuracy and efficiency of HR processes while supporting executive-level administrative needs in a fast-paced medical device environment.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience)
2–5 years of experience in HR, HR coordination, or similar administrative role
Experience supporting payroll and benefits administration
Strong organizational skills with ability to manage multiple priorities
High level of discretion and professionalism handling sensitive information
Proficiency with HRIS systems (e.g., Workday), Microsoft Office, and Concur or similar expense platforms

Nice To Haves

Experience in a medical device, biotech, or regulated environment
Familiarity with multi-state compliance (WA, CA preferred)
Exposure to onboarding workflows, audits, or compliance documentation
HR certification (SHRM-CP or PHR)

Responsibilities

Process and audit semi-monthly or bi-weekly payroll to ensure accuracy and compliance
Maintain employee records and ensure data integrity within HRIS (e.g., Workday)
Administer employee benefits programs including: Health, dental, vision, and retirement plans
Open enrollment coordination and employee communication
Leave of absence tracking (FMLA, state leaves, etc.)
Serve as a primary point of contact for employee benefits questions (level 1 support)
Coordinate with external vendors (payroll, benefits brokers, carriers)
Support onboarding and offboarding processes, including: Pre-employment checks and documentation, New hire orientation and Day 1 readiness
Assist with job postings, candidate scheduling, and recruiting coordination
Maintain and update HR policies, SOPs, and compliance documents
Run standard HR reports and support audits (EEO, AAP, internal audits)
Ensure compliance with federal, state (WA/CA), and company policies
Support training coordination and HR initiatives
Provide basic HR guidance to employees (excluding employee relations issues)
Manage and coordinate CEO calendar, including scheduling internal and external meetings
Prepare and reconcile expense reports in Concur
Coordinate travel arrangements, logistics, and itineraries
Assist with preparation of presentations, meeting materials, and communications
Act as liaison between CEO and internal teams when needed
Support special projects and ad hoc requests from the CEO
Assist with office coordination activities as needed
Maintain HR files, documentation, and shared resources
Support cross-functional administrative needs across departments
Perform other duties as assigned to support HR and executive leadership