HR Administrator

Jencap•Summit, NJ

3h•Hybrid

About The Position

Jencap is looking for a detail-oriented and service-minded HR Administrator as part of the Human Resources team. In this role, you will help keep key HR processes running smoothly while supporting employees, leaders, and cross-functional partners. This is a great opportunity for someone who enjoys organization, communication, and problem-solving, and who is excited to build a strong foundation in human resources. This role will work remotely in the NJ, NY, CT areas with required travel to our offices in these locations.

Requirements

At least 1 year of experience in an HR coordinator, HR assistant, or similar role
Strong verbal and written communication skills, with the ability to interact professionally with employees, candidates, leaders, and external partners.
A customer-service mindset and the ability to build positive working relationships.
Excellent organization, time management, follow-through, and attention to detail.
A working understanding of human resources principles, best practices, and procedures.
The ability to work effectively in a fast-paced environment while balancing multiple priorities.
Proficiency with Microsoft Office Suite, including Excel, Word, Teams, and SharePoint.
Sound judgment, discretion, and a commitment to maintaining confidentiality when handling sensitive information.

Nice To Haves

A bachelor’s degree in human resources or a related field is preferred.

Responsibilities

Maintain accurate employee files and HRIS records, including updates to employment status, compensation, job title, position, name, and address changes.
Process and review new hire and termination information to support a smooth employee lifecycle experience.
Prepare HRIS information, reports, and data summaries to support leaders and HR decision-making.
Respond to employee and external inquiries, including employment verifications and day-to-day HR administrative requests.
Support HR leadership with calendar coordination, scheduling, and meeting planning.
Monitor and respond to inquiries in the Payroll Support inbox in a timely, professional manner.
Send employee documents through DocuSign and follow up to help ensure timely completion.
Schedule weekly new hire orientations and help create a welcoming onboarding experience.
Coordinate interview scheduling and partner with the Talent Acquisition team to keep the hiring process moving efficiently.
Send hiring assessments to prospective candidates and track follow-up needs.
Prepare clear and professional HR communications, including promotion letters, termination letters, welcome emails, and other employee materials.
Partner with the Marketing team on colleague communications, intranet updates, newsletters, announcements, and other employee-facing content.
Gather new hire information and prepare internal and external new hire announcements.
Support quarterly, semi-annual, and annual employee awards programs that recognize and celebrate colleagues.
Collect, organize, and maintain job descriptions to support consistency across the organization.
Respond to employee HR questions by phone and email with professionalism, discretion, and a service-focused mindset.
Stay current on HR trends, employment law updates, and best practices to help support a compliant and effective HR function.
Support the development and continuous improvement of HR policies, procedures, and programs.
Assist with research on employment law changes and other HR topics that may affect the organization.
Gather data for the Compliance team related to producer licenses, as applicable.