HR Administrator

Covenant House Illinois•Chicago, IL

About The Position

The HR Administrator supports the daily operations of the Human Resources department at Covenant House Illinois (CHIL) by providing administrative, compliance, and employee-facing support. This role is essential to ensuring smooth HR processes, accurate recordkeeping, and a positive employee experience for a diverse, mission-driven workforce operating in 24/7 program environments. The HR Administrator serves as a key point of contact for staff, supports the full employee lifecycle, and assists with compliance, payroll coordination, and policy implementation.

Requirements

Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
2–4 years of HR administrative or HR support experience preferred.
Experience working with HRIS systems (TriNet or similar platforms preferred).
Knowledge of HR compliance practices including I-9 administration and personnel file management.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.

Nice To Haves

Experience working in a nonprofit or human services organization.
Familiarity with HR reporting and workforce data tracking.
Notary certification or willingness to obtain certification.

Responsibilities

Manage the recruitment lifecycle including job postings, candidate sourcing, interview scheduling, and hiring coordination.
Assist with revitalizing and maintaining recruitment processes to improve candidate flow and hiring efficiency.
Conduct Pre-screenings, reference checks and coordinate background checks for new hires.
Serve as the primary liaison with temporary staffing agencies (e.g., QPA, Delta, etc.).
Assisting IT in setting up employee accounts, badges, and system access.
Prepare recruitment reports including weekly, monthly, and annual hiring and retention metrics.
Coordinating new hire training completion and filing certifications.
Track employee policy acknowledgements, required trainings, and certifications.
Support the management and organization of personnel files in accordance with HR compliance standards.
Assist with internal audits, funder compliance requirements, and HR reporting requests.
Maintain documentation for HR compliance and regulatory purposes.
Track employee probationary periods and coordinate required 30/60/90 check-ins.
Assist with the administration of the Tuition Reimbursement Program, including processing applications, verifying eligibility, and coordinating approvals.
Assist with employee loan requests, including processing applications, ensuring approvals and tracking repayment or status.
Provide administrative and operational support to the COO.
Prepare HR correspondence, and internal communications.
Schedule and coordinate HR meetings, trainings, and staff communications.
Coordinate the tuition reimbursement program.
Maintain the CHIL organization chart.
Support employee engagement initiatives such as the 3 C's Engagement program, administer staff surveys, and manage recognition awards.
Manage ordering and distribution of operational supplies including office supplies, Ventra cards, and gift cards.
Complete finance expense reports for COO company card purchases.
Other duties as assigned.