HR Administrator

Beasley, Mitchell, & Co•Las Cruces, NM

About The Position

This role provides counsel and support to managers and supervisors on company/HR policy application and production operations. The HR Administrator will address human resource needs and provide HR services to team members. This position also offers general administrative support, including preparing correspondence, forms, and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing, and tracking deadlines. A key aspect of this role is providing exceptional customer service to both internal and external customers, while ensuring strict confidentiality of all patient, staff, and company information. The administrator will collaborate with site leadership and personnel to ensure site success, meet personnel needs, and maintain employee engagement efforts. Responsibilities include administering health and welfare plans, processing enrollments and terminations, and managing sensitive matters such as personnel and employee relations, and organizational changes. The role also involves completing Form I-9, verifying documentation, and maintaining I-9 files, as well as maintaining up-to-date employee files according to the Employee Credential List. Additionally, the HR Administrator will submit online investigation requests, track and assist with new employee background screenings, and support employee review and termination processes. This role will communicate policies and procedures to applicants and employees, perform data entry into HRIS, and prepare and maintain employee files. The administrator will also assist with correspondence as requested, act as a point of contact for employee queries regarding policies, procedures, and benefits, and contribute to team efforts by assisting with projects as needed.

Requirements

Strict confidentiality of all patient, staff and company information.
Proficiency in data entry into HRIS.
Experience in preparing and maintaining employee files.
Ability to assist or prepare correspondence.
Capability to act as a point of contact for employee queries regarding policies, procedures, and benefits.
Ability to contribute to team effort by assisting with projects as needed.

Responsibilities

Provides counsel and support to managers/supervisors on issues of company/HR policy application, production operation
Human Resource needs and provides HR services to team members.
Provide general administrative support such as preparing correspondence, forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines.
Provides exceptional level customer service to internal/external customers.
Ensure strict confidentiality of all patient, staff and company information.
Collaborate with all site leadership and personnel to ensure site success, personnel needs are met and employee engagement efforts are maintained.
Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions.
Manage sensitive and confidential matters like personnel relations, employee relations, and organizational changes, planning and protecting the security of information, data and files.
Performs customer service functions by answering employee requests and questions
Completes Form I-9, verifies approved I-9 documentation, and maintains I-9 files.
Maintains employee files and ensure that the files are up-to-date according to the Employee Credential List.
Submits online investigation requests and tracks and assists with new employee background screenings
Assists with employee review and employee termination processes
Communicates policies and procedures to applicants and employees
Data entry into HRIS for new and current employees
Preparation and maintenance of employee files
Assists or prepares correspondence as requested
Acts as a point of contact for employee queries regarding policies, procedures, and benefits
Contributes to team effort by assisting with projects as needed