HR Administrator

Kelvion Products • Catoosa, OK

4d

About The Position

The HR Administrator - Onboarding coordinates and manages the employee onboarding process to provide an organized, welcoming, and consistent experience for new hires joining Kelvion. This position serves as a primary point of contact for new employees and partners with Talent Acquisition, Human Resources, hiring managers, Payroll, Benefits, IT, Safety, and other departments to facilitate a successful transition into the organization. The role independently manages assigned onboarding activities, monitors pre-employment and first-day readiness requirements, and uses professional judgment to resolve routine onboarding issues. The HR Administrator - Onboarding also performs HR transactional work throughout the employee lifecycle, maintains accurate employee data and documentation, and contributes to improvements in HR processes, compliance, and service delivery.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field required.
• Up to two years of relevant experience in human resources, onboarding, HR operations, recruiting coordination, or a related function preferred.
• An equivalent combination of education and relevant experience may be considered.
• Experience supporting employees in a manufacturing or multi-site environment is preferred.
• Experience using a human resources information system, applicant tracking system, E-Verify, background-screening platform, or similar system is preferred.
• Foundational knowledge of human resources practices, employee onboarding, and employee lifecycle processes.
• Ability to apply established HR policies and procedures to routine situations.
• Ability to exercise professional judgment, evaluate information, and resolve routine onboarding and transactional issues.
• Strong organizational and project-coordination skills.
• Ability to manage multiple new hires, transactions, deadlines, and competing priorities.
• Strong attention to detail and commitment to data accuracy.
• Strong written and verbal communication skills.
• Ability to communicate processes and requirements clearly to employees and managers at different organizational levels.
• Professional, approachable, and service-oriented interpersonal style.
• Ability to build effective working relationships across departments and locations.
• Sound judgment and discretion when handling confidential or sensitive information.
• Ability to recognize compliance concerns, policy exceptions, and complex matters requiring escalation.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to learn and effectively use HR systems and other business applications.

Nice To Haves

• Up to two years of relevant experience in human resources, onboarding, HR operations, recruiting coordination, or a related function preferred.
• Experience supporting employees in a manufacturing or multi-site environment is preferred.
• Experience using a human resources information system, applicant tracking system, E-Verify, background-screening platform, or similar system is preferred.

Responsibilities

• Coordinate assigned onboarding activities from accepted offer through the employee’s initial period of employment.
• Serve as a primary point of contact for new hires by providing timely communication, answering questions, and helping employees prepare for their first day.
• Develop and maintain onboarding schedules, checklists, communications, resources, and other materials.
• Initiate and monitor pre-employment requirements, including background checks, drug screenings, employment eligibility verification, and other applicable processes.
• Review onboarding documentation and pre-employment results for completeness, accuracy, and compliance with established requirements.
• Complete Form I-9 and E-Verify processes in accordance with federal requirements and company procedures.
• Coordinate orientation schedules, presenters, facility access, equipment, system access, and required training.
• Conduct or support new-hire orientation sessions covering company information, policies, benefits, timekeeping, workplace expectations, safety requirements, and available resources.
• Partner with hiring managers, IT, Payroll, Benefits, Safety, and other departments to identify and resolve readiness issues before an employee’s start date.
• Support onboarding for hourly, salaried, temporary, and other employee populations across assigned locations.
• Monitor onboarding milestones, outstanding documentation, orientation attendance, and required training completion.
• Follow up with new employees and hiring managers to identify concerns and support successful integration into the organization.
• Collect and evaluate feedback from new hires and hiring managers to identify opportunities to improve the onboarding experience.
• Recommend practical improvements that increase onboarding efficiency, consistency, compliance, and employee satisfaction.
• Assist with the development and standardization of onboarding practices across departments and locations.
• Process employee lifecycle transactions, including new hires, transfers, promotions, job changes, pay changes, manager changes, location changes, and terminations.
• Review transaction requests and supporting documentation for accuracy, completeness, consistency, and required approvals.
• Enter, update, and maintain employee information in the human resources information system and other applicable systems.
• Research and resolve routine data or transaction discrepancies by reviewing source documentation, system information, and established HR practices.
• Coordinate with Payroll, Benefits, Compensation, Talent Acquisition, and other HR functions to support accurate and timely transaction processing.
• Prepare employment-related letters, forms, reports, and other standard HR documentation.
• Maintain electronic employee records and personnel files in accordance with company policies and record-retention requirements.
• Respond to employee and manager questions regarding onboarding, HR processes, forms, policies, and system navigation.
• Interpret established HR procedures and provide guidance on routine employee lifecycle processes.
• Identify unusual, sensitive, or complex matters and escalate them to the appropriate HR team member.
• Assist with employee data audits, organizational updates, reporting relationships, and other recurring HR processes.
• Support compliance reviews, internal audits, recruiting activities, employee events, and special projects.
• Protect confidential employee, applicant, compensation, medical, and business information.
• Prepare and maintain onboarding and HR operations reports, including processing times, completion rates, orientation attendance, outstanding requirements, and new-hire feedback.
• Monitor onboarding and transaction activity to identify recurring issues, delays, or process gaps.
• Analyze available information and recommend solutions to improve HR service delivery and data accuracy.
• Assist with documenting and updating standard operating procedures, process maps, templates, and HR resources.
• Participate in HR system testing, process implementation, and continuous improvement initiatives.
• Support HR projects requiring data collection, analysis, coordination, and communication.
• Perform all other duties as assigned.
• Help ensure Kelvion’s Standard of Excellence, including quality, safety, service, and continuous improvement, is incorporated into all work.
• Provide professional, responsive, and solutions-oriented service to employees, candidates, managers, and internal partners.
• Maintain confidentiality and exercise appropriate discretion when handling sensitive information.
• Follow all company policies, procedures, safety requirements, and applicable employment regulations.
• Maintain current knowledge of onboarding practices, HR systems, and relevant employment requirements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level