HR Administrative Specialist

Dodge County•Juneau, WI

2d•Onsite

About The Position

Looking for a reliable, organized individual to support our team with customer service, file management, marketing, and employee engagement. This is a part-time, non-exempt position averaging 16-20 hours per week with some flexibility in scheduling. The starting wage is $22.02/hr. The position will remain open until filled, with an application review date of April 20, 2026. Applicants are required to submit a cover letter and resume with their application.

Requirements

Ability to establish and maintain accurate records of assigned activities and operations.
Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
Skill in organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
Ability to perform detailed work accurately and independently in compliance with stringent time limits requiring minimal direction and supervision.
Ability to think quickly, maintain self-control, and adapt to stressful situations.
Knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and software.
Knowledge of computer software including word processing, spreadsheet, and database applications consistent for this position.
Ability to perform mathematical calculations required of this position.
Ability to communicate clearly, concisely, and effectively in English in both written and verbal form.
Skill in researching and understanding complex written materials.
Ability to prepare and maintain accurate and concise records and reports.
Ability to apply sound judgment and discretion in performing duties, resolving problems, and interpreting policies and regulations.
Ability to communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
Ability to handle sensitive interpersonal situations calmly and tactfully.
Ability to maintain professionalism at all times.
Ability to maintain effective working relationships with individuals within and outside the organization.

Responsibilities

Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
Composes complex and routine correspondence; proofreads and edits documents.
Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
Maintains electronic and paper filing and record personnel file systems; provides retention of records as required by Department and County policies.
Prepares, posts, distributes and tracks computerized agenda documents, information packets and public notices.
Records minutes as needed.
Assists with designing, creating, and editing written and electronic resource, events, or marketing materials etc. including job postings.
Responds to inquiries regarding programs, services, or complaints and refers individuals to appropriate staff.
Receives and processes vouchers and invoices, applying proper account and providing receipt of transaction when necessary.
Conducts employee stay interviews.
Schedules and verifies completion of online employee training, as required.
Orders office and miscellaneous supplies, as directed.
Provides backup assistance to other department personnel as needed.
Other duties as assigned.