HR Administrative Director

Talent Xpanse•Long Beach, CA

3d•Onsite

About The Position

Under the direction of the Executive Director, the Human Resources (HR) Administrative Director plays a vital role in advancing the organization’s mission by ensuring that the people systems supporting our work are thoughtful, compliant, and human-centered. This position is responsible for facilitating daily HR functions across the full employee lifecycle, including talent attraction, recruiting, onboarding, leave of absence administration, policy administration, compliance, employee support, employee engagement & development, and HR systems management. The HR Administrative Director serves as a trusted internal partner to leadership, supervisors, and employees, balancing regulatory responsibility with compliant care, clarity, and collaboration. This individual operates as the sole HR professional within the organization and must be fully self-directed, owning the HR function end-to-end with a high degree of autonomy, accountability, and independent judgment. The HR Administrative Director serves as the organization's subject matter expert (SME) on all leave of absence types, including FMLA, CFRA, Pregnancy Disability Leave (PDL), ADA accommodations, and other applicable federal, state, and local leave programs. Through ownership and continuous improvement of HR processes, this individual ensures that HR systems, policies, and practices remain compliant with applicable laws while supporting organizational growth, operational stability, and a positive employee experience.

Requirements

BS/BA in Human Resources, Business Administration, or a related field; or equivalent combination of education and relevant experience
5+ relevant experience in a similar Human Resources position
Working knowledge of human resources processes and best practices
HR database administration
Experience with Microsoft Word, Excel, and Outlook
Ability to maintain confidentiality and company policies
Effective verbal and written communication skills
Experience working onsite with employees to answer questions
Ability to read and interpret documents such as HR policies, employee handbook and manuals.
Ability to write clear and detailed reports and correspondence.
Ability to speak effectively with employees and vendors about company and its needs.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Ability to constructively analyze a situation at hand and use solid judgment and reasoning to determine the best solution for all involved.

Nice To Haves

ADP WorkforceNow experience preferred
Previous experience working in a small department preferred
Professional HR designation/certifications (e.g., PHR, SPHR, SHRM-CP, SHRM-SCP) or related
Bilingual (Spanish) proficiency is valued, not required

Responsibilities

Manage all aspects of leave of absence administration, including compliance, communication, documentation, and coordination of leave dates with employees and supervisors
Maintain current knowledge of rules and regulations governing all types of employee leaves
Assist employees with questions and concerns related to leaves of absence, providing consistent and compliant guidance in complex situations
Lead effective, respectful conversations regarding workplace accommodations and collaborate with leadership to identify appropriate, compliant solutions
Facilitate an accurate, compliant, and positive hiring cycle from candidate engagement, job offer through onboarding, and successful employee retention
Ensure HR policy implementation is aligned with the Employee Handbook
Annually facilitate updates to the Employee Handbook in collaboration with leadership
Provide expertise in the development and administration of employee support programs
Conduct workplace investigations in adherence to applicable laws and regulations
Maintain responsibility for the Injury and Illness Prevention Program (IIPP), Workplace Violence Prevention Policy (WVVP), and other such programs
Maintain and develop policies related to employment practices
Communicate effectively with employees regarding HR policies, procedures, and processes
Manage administration of required employment postings (e.g., labor law posters)
Serve as a primary point of contact for employees regarding HR processes, policies, and administrative support
Oversee employee file maintenance and document retention manually and digitally as needed
Document and standardize HR processes tied to compliance programs
Ensure compliance with I9 and work authorization documentation
Review unemployment claims, SDI and EDD paperwork
Respond to employment verification and document requests
Respond to requests for regulatory agencies in collaboration with leadership team
Utilize ADP WorkforceNow to support accurate HR data management and reporting
Maintain strong internal partnerships with leadership and staff, resulting in timely, compliant, and supportive HR guidance
Inherit current HR function and successfully manage, operate, and administer all aspects of HR function in a hands-on contributor capacity with high autonomy
Effectively use HR systems to reduce manual work and improve data accuracy
Maintain HR processes that are positioned to support organizational growth, mitigating risk and or administrative strain
Identify and implement approved process improvements that enhance efficiency and employee experience
Support, audit-ready HR administrative and compliance processes
Performs other duties as needed to meet the evolving needs of the business