HR Administrative Coordinator
About The Position
The Cliffs Hotel & Spa is seeking an organized, efficient, and motivated full-time Human Resources Administrative Coordinator who can complete HR administrative duties while maintaining professionalism and confidentiality. This position supports the HR Department through administrative and operational duties. This position successfully completes HR operational, hiring, and payroll tasks; assists with in-house employee events; and partners with HR Department Manager for employee relation issues. Leads by example and represents The Cliffs appropriately, modeling The Cliffs' Mission, Values, and Forbes standards for all employees.
Requirements
- Strong knowledge of Excel, Word, Outlook
- Able to work onsite
- Available to work some nights, weekends, and/or holidays when required
- High school diploma
- RBS Certified, or willing to complete RBS certification upon hire
- Ability to sit continuously for the duration of the shift (4-8 hours)
- Ability to lift small packages (not in excess of 50 pounds)
- Be able to stretch, bend, bend and lift frequently up to 40 pounds in weight
- Ability to work in stressful situations
Nice To Haves
- College Degree preferred, with focus on human resources, or business management
- Working knowledge of guest services in a luxury hotel setting
- Excellent command of English language
- Strong organizational skills, detail-oriented, and efficient
- Understanding of the importance of confidentiality
- Strong customer service skills, interpersonal skills and effective communication skills
- Ability to manage time and balance priorities
- Ability to work in a fast paced, changing work environment
Responsibilities
- Completes new hire processes, including creating onboarding paperwork, new hire input and other data entry as directed
- Maintains and files employee forms and paperwork, keeping all employee information confidential
- Assists with Employee File Audits, tracking compliance with all policies, procedures, and mandatory training programs
- Keeps HR spreadsheets and trackers up to date, including but not limited to compliance training, safety training, policy sign-offs, etc.
- Maintains HR workspaces' overall organization & cleanliness; ordering supplies and making/distributing copies as needed
- Assists with planning & execution of in-house employee events as directed by manager
- Assists in employment verifications, employee deductions, EDD notices, etc.
- Assists in Open Enrollment programs
- Assists with Payroll timecard entries, such as Missed Meals, Meal Waivers, Direct Deposits, etc.
- Demonstrates working knowledge of safety and fire procedures
- Is available for HR meetings, taking notes when present
- Maintains confidentiality during employee meetings and other HR-related conversations
- Assists HR Manager with coaching staff fairly and effectively to ensure a quality guest experience, including but not limited to guest name usage, employee time and attendance, personal appearance and adherence to uniform policies
- Ensure employee compliance with all local, state and federal labor laws, employment regulations, and company policies
- Maintains positive working relationships across all departments
- Leads by example, following all company policies & procedures, maintaining professional appearance and conduct at all times
- Attends and participates in meetings and trainings to learn current hotel information
- Performs all other tasks as directed by manager
Benefits
- employee appreciation events
- daily discounted lunches from our restaurant
- special hotel benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
