HR Administrative Assistant

International Shoppes LLC•South Valley Stream, NY

1d•$0 - $30•Onsite

About The Position

International Shoppes is all about delivering the best service and product assortment to the traveling public since 1951. We are proud to operate across some of the nation's busiest and most dynamic airports, serving travelers from coast to coast. As part of our continued growth and expansion, we are excited to welcome several newly acquired operations to our network. This expanding footprint reflects our commitment to delivering exceptional service in premier travel destinations across the United States. The Human Resources Administrative Assistant will provide administrative support to the Human Resources Department.

Requirements

Must be detailed oriented
Ability to manage confidential information
Must present professional behavior and appearance while interacting with candidates and outside business partners
Must be proficient in MS Office
Must be team oriented
Must pass airport security background check.
Must be able to travel between terminals and Airport Administration Building as necessary
May be asked to travel to JFK Airport periodically

Nice To Haves

Bi-lingual skills preferred, not required (Arabic, Chinese, French, Italian, Korean, Japanese, Russian, Portuguese, Turkish)

Responsibilities

Contact applicants provided by recruiters to schedule appointments to begin the airport badging process.
Keep applicants informed of next steps in badging process, (i.e. fingerprint appointments, SIDA classes, new hire training classes).
Submit all new airport ID applications and returns to Airport Administration Office in a timely manner.
Responsible for keeping track of all airport ID’s and expiration dates. Including obtaining copies of ID’s and scanning them into employees’ airport file in scanning system.
Responsible for monthly entry of all airport ID renewal information in a timely manner.
Responsible to assist all employees on lost ID’s and renewal information.
Responsible for verifying Customs Applications submitted by employees and submitting them to CHASE Office.
Responsible for audits of airport ID’s requested by Airport Administration Office and CHASE Office.
Responsible to verify all I-9 forms are maintained and are in compliance with federal law.
Act as back-up to Human Resources Generalist for payroll.
Various duties as assigned by management.