HR Admin Assistant

Comprehensive Mobile Care•Phoenix, AZ

1d•Onsite

About The Position

You are the heartbeat of the CMC office, the person who makes sure the small things that make a big difference never fall through the cracks. From the first hello at the front door to the quiet details that make an employee feel welcomed and celebrated, your work keeps the office running smoothly and keeps CMC feeling like a place people are glad to be part of. Comprehensive Mobile Care (CMC) provides portable, onsite dentistry, audiology, optometry, and podiatry services to patients across the nation in PACE Centers, Skilled Nursing Facilities, Veteran's Homes, and more. Our mission is to ease the burden on clinical and administrative teams while enhancing comfort and safety for patients. By delivering care directly onsite, we reduce transportation challenges and risks associated with traditional office visits. CMC's multi-department structure operates as a unified network, supported by strong systems, processes, and policies, to deliver compassionate, efficient, and high-quality care nationwide.

Requirements

High school diploma required; Associate degree a plus
1 to 2 years of experience in an administrative, coordinator, or front-desk role
Strong organizational skills with excellent attention to detail
Proficient in Microsoft Office Suite
Comfortable multitasking and shifting priorities in a fast-paced environment
Friendly, professional demeanor with strong interpersonal skills
Ability to handle sensitive or confidential information with discretion
Self-starter mentality and strong sense of ownership of administrative responsibilities

Nice To Haves

You treat every visitor, employee, and vendor interaction with warmth and professionalism
You stay organized and on top of details even when juggling multiple deadlines
You're proactive, flagging needs or issues before they become problems
You take pride in the small details that make CMC's office feel welcoming and well-run
You take ownership of your tasks without needing to be reminded

Responsibilities

Serve as the front desk point of contact: greet visitors, check them in, and let them into the office
Maintain the main office voicemail line and route calls to the right person
Route incoming mail to the appropriate department
Support day-to-day office operations, responding to needs as they come up
Order birthday cards and anniversary gifts, and set up celebrations for in-office birthdays, extending the same recognition to remote staff
Order name plates, business cards or other items needed for new and existing employees
Order and coordinate team lunches, townhall logistics, and help bridge any communication or experience gaps between our Phoenix and Michigan offices and remote employees
Update the office layout when new employees join and give them a welcome tour
Store and maintain employee work schedules
Order and prepare a welcome gift for new hires
Order office supplies and compare vendor pricing to secure the best value, reporting cost comparisons to your manager
Prepare, order items for, and help organize company conventions and events
Manage logistics for travel, hotels and any other related bookings as needed for management, physicians and employees
Provide on-site support for ongoing operations initiatives
Assist with managing all incoming faxes, ensuring they are accurately uploaded into the EMR under the correct participant profile.
Provide administrative support to other departments, including but not limited to, scheduling and calendar management for executives, as needed.