HR Admin Assistant

Saint Francis Ministries•Amarillo, TX

2d•Onsite

About The Position

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s human resources department. This role supports recruitment, onboarding, employee records management, and HR compliance while maintaining strict confidentiality and professionalism.

Requirements

Must have High School Diploma
1-2 years Administrative Experience preferably in human resources.
Must be 21 years of age.
Must pass a drug screen and necessary background checks
Must have valid driver’s license, acceptable driving record and reliable transportation.

Nice To Haves

Associates preferred.

Responsibilities

Conduct background screenings for applicants, employees, volunteers, and contractors.
Review screening results and determine eligibility in accordance with organizational policies, licensing standards, contractual requirements, and applicable laws.
Assist with fingerprinting requests and coordinate with external vendors as needed.
Maintain accurate and confidential records of background screening documentation and results.
Communicate screening status, requirements, and results to Human Resources staff.
Monitor and track background check completion to ensure timely processing and compliance with hiring timelines.
Ensure employees requiring access to state systems complete all required background screening and clearance requirements in a timely manner.
Process renewal background checks and related screenings promptly to maintain compliance and uninterrupted access to required state systems.
Assist with audits, licensing reviews, and compliance reporting related to background screening requirements.
Identify, research, and resolve discrepancies or issues related to screening results.
Ensure compliance with federal, state, and agency regulations regarding background screening and record retention.
Provide support for other Human Resources functions and special projects as assigned.
Responds to general HR inquiries and directs employees to appropriate resources while maintaining confidentiality and professionalism.
Adhere to policies and procedures and safety procedures.
Implements Saint Francis Ministries policies and follows directives as required.
Follows and adheres to all pertinent Saint Francis Ministries Standard Operating Procedures (SOP’s), rules, personnel policies, and procedures; related accreditation and licensure standards; and federal, state and local rules, statutes, regulations, and contractual terms.
Reports unusual incidents through appropriate Risk Management, clinical and safety channels.
Is knowledgeable of and follows all safety procedures.