HR & Plant Admin. Assistant (Contractor) Job

Arkema•Houston, TX

3d•Onsite

About The Position

The HR & Plant Admin. Assistant plays a primary role in the efficient functioning of office activities, coordinating logistics, engaging with the community, and supporting essential HR processes such as onboarding, attendance tracking, and compliance. This role involves managing office administration, supporting human resources functions, and fostering community relationships.

Requirements

Associate’s or Bachelor’s degree in business administration, Human Resources, or related field.
Five or more years of strong experience as an executive assistant or administrator.
Proficient computer skills, including Microsoft Office, SAP, and timekeeping software (Kronos).
Proven track record with handling confidential/sensitive information.
Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
Requires flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside customers.
Strong time management and organizational skills required.
Ability to work independently with minimal direction.

Nice To Haves

Prior chemical plant knowledge helpful.

Responsibilities

Plans and coordinates plant-wide events such as annual celebrations, lunches, quarterly birthdays, meeting rooms, awards & recognitions, and other special events.
Promotes plant-wide unity through organizing functions, activities, and give-a-ways for plant personnel.
Coordinates visitor and customer meetings and events by organizing meals, meeting rooms, etc.
Manages office space assignments and maintains office equipment and supplies, including the purchase and set-up of computer and office requirements, and assisting the iTeam with new computers.
Serves as Purchasing Card Site Administrator, ensuring the timely completion and approval of all expense reports and compliance with P-card policies.
Manages all office/administrative and community engagement (e.g., Chamber of Commerce, TCC, EHCMA, etc.) requisitioning and invoice processing.
Serves as Houston SharePoint focal point/administrator, including active involvement in the document review process within the document management system.
Maintains the Houston plant documentation and records retention system according to Arkema Corporate policy, including a tracking system for offsite storage and destruction of old/obsolete records.
Assists with plant communications and maintains plant bulletin boards.
Collects and reports monthly data for the Houston KPI Scorecard, Storyboard, and Thio Manufacturing Report.
Tracks spending in all areas of responsibility and ensures budget compliance.
Provides support to the plant leadership team in daily routine activities as needed.
Performs other duties as assigned to meet the plant’s needs.
Maintains vacation schedule for all salaried employees.
Maintains reports on workforce hours, headcount, HRMS, sickness/accident attendance, absences, and leaves.
Maintains plant organizational charts and job descriptions available on SharePoint.
Serves as payroll backup and acts as a liaison for hourly and salaried payroll issues.
Acts as a liaison for the Education Assistance Program.
Serves as a point of contact for daily employee relations, particularly in the absence of the HR Business Partner.
Participates in HR audit-related activities as requested.
Processes human resources and administration monthly invoices in SAP (writes requisitions, gains approvals, and receives).
Supports the recruitment process through My Career - position management, job req updates, scheduling interviews, site visits, etc.
Maintains/administers people information in SAP.
Supports onboarding efforts by coordinating pre-employment screening, creating onboarding schedules, Day 1 orientation, etc.
Supports the exit process when requested or when the Sr. HRBP is unavailable.
Works with the HRBP to manage leave of absence and FMLA cases, providing employee notification and assisting with the return-to-work process.
Maintains employee records.
Manages/develops relationships with the local community (Chamber of Commerce, Rotary Club, school districts, etc.) and industry associations (ECHMA, TCC, North Channel LEPC, etc.).
Provides continued community support through routine activities, with emphasis on the local school districts.
Organizes and manages the annual Science Teacher Program.
Works with Arkema corporate Public Relations to report out on community and plant-wide activities.